# Contract Admin (9 months)

**Company:** [EPOS](http://jobs.workable.com/companies/g4MAw388fFDSX4jw136P95.md)
**Location:** Singapore, Singapore
**Workplace:** on site

[Apply for this job](http://jobs.workable.com/view/0007bd98-a986-4929-a8fd-96504c63f097)

## Description

### Contractual Administration \[9 months contract\]

### Key Responsibilities

### 1\. Onboarding & Asset Management

-   Asset Procurement & Issuance: Manage the end-to-end lifecycle including ordering, stock tracking, preparation, and distribution of company assets, corporate apparel, and new-hire onboarding kits (laptops, mobile phones, SIM cards, EZ-Link cards, company t-shirts, and staff name cards). 
-   Tech & Account Setup: Assist with basic laptop deployment and user account preparation for all incoming team members.

### 2\. Documentation & General Administration 

-   Data Maintenance: Maintain and update internal company records, trackers, and databases with high accuracy.
-   Company Correspondence: Assist in generating and drafting official company letters and documentation, such as employment confirmations, resignation acknowledgments, and other corporate correspondence
-   General Admin: Support the team with ad-hoc projects, administrative duties, and paperwork as required.

### 3\. Internal Communications & Workplace Culture

-   Internal Communications: Assist in crafting internal communications to keep employees informed, engaged, and excited about company events and initiatives.
-   Events & Welfare: Support the planning and execution of staff engagement activities, welfare initiatives, and company events.

### 4\. Facilities & Workspace Management

-   Workspace & Seating Coordination: Coordinate, maintain, and update office seating arrangements and layouts to ensure optimal space utilization and workspace readiness for new hires.
-   Office Supplies & Equipment: Monitor printer functionality, manage printer maintenance, and proactively order printer paper and essential office supplies.
-   Facilities Management: Serve as the primary point of contact for office vendors (e.g., water supply, lighting, air conditioning maintenance).
-   Office Operations: Ensure the workplace remains fully functional, tidy, and well-stocked.

## Requirements

Requirements & Qualifications

-   Experience: Proven experience in an administrative, office management, or operations support role.
-   Tech Savviness: Comfortable with basic IT troubleshooting, account creation, and tech setup. 
-   Organization Skills: Exceptional multitasking abilities with a knack for keeping databases, office supplies, and physical inventory (like tech and apparel) organized.
-   Communication: Strong written and verbal communication skills and coordinating with external vendors.
-   Attitude: A positive, collaborative mindset with a proactive, self-starter approach to problem-solving.