# Executive Secretary

**Company:** [Conares](http://jobs.workable.com/companies/2ZcTevAZWGS5df5DeVn6P9.md)
**Location:** Dubai, United Arab Emirates
**Workplace:** on site
**Employment type:** Full-time
**Department:** Administration

[Apply for this job](http://jobs.workable.com/view/0013133e-e097-4947-b34b-ab6e1361e9d0)

## Description

We are looking for a competent **Executive Secretary** to support high-ranking officials in our company. You will be the one to organize and maintain the executive’s schedule and assist them by performing a variety of administrative tasks.

**Responsibilities**

-   Keep an accurate record of tasks and follow-ups, ensuring they are executed in a timely manner.
-   Receive and screen phone calls and redirect them when appropriate
-   Maintain executive’s agenda, assist in planning schedules, appointments and meetings.
-   Attend meetings, keep minutes and follow up on action items.
-   Handle and prioritize all outgoing or incoming correspondence
-   Make travel arrangements for executives
-   Handle confidential documents ensuring they remain secure
-   Maintain electronic and paper records ensuring information is organized and easily accessible
-   Conduct research and prepare presentations or reports as assigned
-   Oversee and manage social media profiles of executive.
-   Coordinate and oversee special projects as directed by executive management.

## Requirements

-   Degree in business administration or relative field
-   Proven experience as executive secretary or similar administrative role

-   Proficient in MS Office, ERP Software and Social Media Platforms

-   In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of our industry

-   Familiarity with basic research methods and reporting techniques

-   Excellent organizational and time-management skills

-   Outstanding communication and negotiation abilities

-   Should be fluent in German or Dutch language