# Executive Assistant - 233

**Company:** [D2B](http://jobs.workable.com/companies/dcaVtKQqXr9FwBNppNCBH9.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time
**Department:** RecOps

[Apply for this job](http://jobs.workable.com/view/05d2eafb-7e70-454e-958b-7ed175a5b523)

## Description

**Position**: Executive Assistant

**Salary**: PHP 75,000 - 100,000

**Working Hours & Conditions**: Aligned with AU hours; full-time (remote)

  
  

**OVERVIEW**:

This is a high-agency Executive Assistant to provide direct support to the client across a growing property services group. The role is designed to create structure, reduce bottlenecks, and help evolve a fast-growing, founder-led business into a more organised, scalable operation.

This person will act as the client’s operational right hand — bringing order to inboxes, calendars, follow-ups, reporting, and meetings — while also providing broader administrative and digital support across the business.

  
**RESPONSIBILITIES**:

-   **Executive Support**

-   Manage Richard's inbox — triage, filing, prioritisation, and draft replies
-   Create structure in Richard's calendar: time blocking, meeting coordination, scheduling discipline
-   Help plan Richard's day and week so priorities are proactively managed, not reactively handled
-   Ensure important tasks, commitments, and follow-ups are captured and progressed
-   Assist with travel, bookings, and general executive administration as required

-   **Task Sweeping and Follow-Through**

-   Own open items Richard initiates and drive them through to completion
-   Pick up tasks after meetings or conversations and convert them into actions
-   Chase internal inputs required to progress or complete work
-   Prepare documents, letters, and reports using business data and internal systems
-   Reduce multi-step, fragmented workflows by helping drive one-touch completion where possible

-   **Meeting and Leadership Support**

-   Coordinate recurring one-on-ones and leadership meetings
-   Prepare agendas, templates, and discussion prompts in advance
-   Capture meeting outputs, minutes, and action items
-   Track ownership and progress of agreed actions
-   Help establish a more disciplined meeting rhythm across the leadership team

-   **Administrative and Operational Support**

-   Produce standardised letters and business documentation
-   Pull reports from internal systems and prepare them in a usable format
-   Support ad hoc business administration: team coordination, internal documents, project assistance
-   Assist with client reporting and formatting of recurring outputs
-   Help improve consistency and structure in internal processes

-   **Digital and Light Marketing Support**

-   Update website content in Squarespace
-   Assist with LinkedIn post drafting and scheduling
-   Help prepare proposals, property management agreements, and presentation materials
-   Use AI tools to improve speed and quality of output where appropriate

## Requirements

**QUALIFICATIONS**:

-   **Essential**

-   Proven experience as an Executive Assistant, Operations Coordinator, Senior Administrator, or similar
-   Strong inbox and calendar management capability
-   Excellent written communication and document preparation skills
-   Strong follow-up discipline and task management ability
-   Experience working with senior leaders or founders
-   High proficiency in: Microsoft Outlook, SharePoint, Microsoft 365, Xero, and general business reporting/admin systems
-   Excellent spoken and written English — the role involves regular verbal communication, voice notes, and real-time interaction with Richard
-   Strong presentation formatting and templating skills — able to produce polished, consistent documents, reports, and slide decks

-   **Preferred**

-   Experience with MyHR and/or property management systems such as OPM
-   Familiarity with Squarespace and LinkedIn
-   Background in a property, facilities, or service-based business
-   Strong AI literacy — comfortable using tools such as ChatGPT to improve workflows

**WHAT SUCCESS LOOKS LIKE**:

-   Richard's inbox is organised and under control
-   His calendar has structure and protected focus time
-   Meetings produce clear outputs and defined follow-up
-   Administrative work is completed faster and with less friction
-   Business tasks are consistently progressed without Richard driving every detail
-   The role creates enough leverage that Richard can focus on leadership, growth, and higher-value decisions

**WORKING STYLE**:

-   Likes bringing structure to messy, fast-moving environments
-   Has initiative and the backbone to follow through without prompting
-   Can work across executive support, administration, and project coordination simultaneously
-   Enjoys being a force multiplier for a busy business owner
-   Is comfortable improving systems while also handling day-to-day execution
-   Is open to taking on similar admin and operational support tasks across the wider business over time, as the role evolves