# Executive Assistant

**Company:** [Miami Family Law](http://jobs.workable.com/companies/thacsFATuEJ361GJyBqxJs.md)
**Location:** Coconut Grove, United States
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/06728da1-f342-4b16-a8a5-2851ba5aa965)

## Description

We are seeking a highly organized, proactive, and professional **Executive Assistant / Office Operations Coordinator** to support firm leadership while helping ensure the office runs smoothly day to day.

This role is ideal for someone who thrives in a fast-paced, structured environment, takes pride in execution, and is comfortable balancing executive support with administrative and office operations responsibilities.

You will play a key role in helping leadership stay organized, keeping priorities on track, and maintaining a professional, efficient office environment.

**Key ResponsibilitiesExecutive Support**

-   Manage complex calendars and scheduling for leadership
-   Coordinate meetings, appointments, and internal events
-   Anticipate scheduling conflicts and proactively resolve issues
-   Track action items, projects, and follow-ups to support execution
-   Provide day-to-day administrative support to leadership as needed

**Office Operations**

-   Serve as the first point of contact for clients and visitors
-   Maintain a professional, organized, and welcoming office environment
-   Manage office supplies and coordinate with vendors
-   Answer and direct incoming calls professionally
-   Assist with general office needs and occasional office-related errands

**Administrative Support**

-   Organize and maintain digital and physical files
-   Assist with document management, scanning, and filing
-   Support attorneys and leadership with administrative tasks
-   Help ensure documents, communications, and records are handled accurately and efficiently

**How Our Firm Operates**

We are a systems-driven, high-accountability environment with clear expectations and a strong focus on professionalism, execution, and client experience.

**Our team values:**

-   Structured workflows
-   Strong follow-through
-   Clear communication
-   Ownership and accountability
-   High standards of professionalism

This role is important to ensuring leadership can operate effectively and the office runs smoothly.

**What Success Looks Like**

In this role, success means:

-   Leadership calendars are organized, efficient, and well-managed
-   Meetings, priorities, and follow-ups are handled proactively
-   Office operations run smoothly and professionally
-   Tasks are completed accurately and on time
-   Communication across the team is clear and effective
-   Problems are anticipated and resolved before they escalate

## Requirements

**Required**

-   3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role
-   Experience supporting executives, attorneys, or leadership teams
-   Strong organizational and time management skills
-   Excellent written and verbal communication
-   Professional demeanor and strong client service skills
-   Ability to multitask and prioritize effectively in a fast-paced environment
-   Proficiency in Microsoft Office, including Word, Outlook, and Excel

**Preferred**

-   Experience in a law firm or other professional office environment
-   Bilingual skills

## Benefits

**Benefits include:**

-   401(k) with company match
-   Health insurance
-   Health Care Flexible Spending Account (FSA)
-   Life insurance
-   Short-term and long-term disability insurance
-   Educational course reimbursement
-   Paid time off (PTO)
-   Paid holidays