# Accounts Payable Specialist

**Company:** [Gallo Mechanical](null/companies/na8VALyaDE6QkH3eJawpqr.md)
**Location:** New Orleans, United States
**Workplace:** on site
**Employment type:** Full-time
**Department:** Gallo Mechanical

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## Description

Gallo is looking for an Accounts Payable Specialist to join our growing team! The Accounts Payable Specialist will be responsible for managing and processing all accounts payable transactions for _Gallo Mechanical Services._ This role involves ensuring timely and accurate processing of invoice entry, working with vendors to obtain complete records of third-party labor information, and being adaptive to handle the various types of AP responsibilities.

The ideal candidate will possess strong analytical skills, a solid understanding or desire to learn accounts payable, passionate about supporting our vendors, and the ability to thrive in a fast-paced environment. Excellent verbal and written communication skills are key to success in this role.

**Responsibilities Include**

**Invoice Processing:**

-   Review and verify invoices for accuracy, completeness, and adherence to contract terms.
-   Enter invoice data into the accounting system on a daily basis.
-   Initialize invoices with purchase orders to ensure proper documentation and three-way match.
-   Review credit card transactions daily to ensure proper support and coding in Ramp.
-   Perform the credit card reconciliation in Vista monthly.

**Vendor and Subcontractor Coordination:**

-   Communicate with vendors and subcontractors regarding invoice status, payment schedules, and discrepancies.
-   Maintain up-to-date vendor records including contact information, W-9 information, and payment terms.
-   Reconcile vendor statements and identify and resolve discrepancies or outstanding balances.

**Compliance and Documentation:**

-   Ensure compliance with company policies, industry regulations, and contractual agreements.
-   Maintain organized and accurate records of all transactions and invoices.
-   Assist with audits by providing documentation and explanations as required.

**Collaboration and Communication:**

-   Work closely with vendors, service managers, purchasing teams, and other departments to ensure accurate invoice reporting and timely payments.
-   Address and resolve any issues related to invoicing and payments in a professional manner.

**Accounting Duties:**

-   Work closely with the Accounts Payable Manager and Director of Accounting to assist with various monthly tasks and special projects related to Accounts Payable.

## Requirements

-   High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, or a related field preferred.
-   Minimum of 3-4 years of experience in accounts payable, preferably in the service and/or construction industry.
-   Ability to work independently with a proactive approach to resolve issues.
-   Strong interpersonal and communication skills, including the ability to communicate effectively with all levels of personnel.
-   Proficiency in accounting software (Vista, Service Titan) and Microsoft Office Suite (Excel, Word).
-   Excellent organizational and time management skills with a strong attention to detail.
-   Knowledge of construction industry-specific accounting practices and terminology is highly beneficial.
-   Certification in accounts payable or bookkeeping (e.g., AAP) can be an advantage.

## Benefits

At Gallo Mechanical, our foundation is built on the core values of family, service, and exceptional performance. With 80 years as a proud, locally-owned family business, we are dedicated to finding innovative ways to serve and support the community we call home. It all starts with our greatest asset – our people! We invest in your growth through dedicated training programs and back you up with a comprehensive benefits package designed to help you thrive in your career.

-   Training, support, and career progression to help you grow in your career.
-   Company-paid medical insurance
-   Dental, vision, voluntary life, short term disability, accident, and critical illness insurance
-   Team Incentive Program (TIP): Allows eligible employees to share in company financial success.
-   401(k) plan with a 5% company match
-   Employee wellness resources, PTO benefits, and more!