# Senior Staff Assistant **Company:** [Delaware Nation Industries](https://jobs.workable.com/companies/42d4uXfwWwix8QWXMoUPZe.md) **Location:** Washington, United States **Workplace:** on site [Apply for this job](https://jobs.workable.com/view/0b7ae182-556b-4cef-a3f8-92bf8ec043af) ## Description The purpose of this task order is to provide professional services in the form of one (1) Senior Staff Assistants, who will support the R/PPR front office by performing the tasks described in this Statement of Work.  **Job Duties:** - Manage administrative support projects for the office, including developing systems and processes to support the projects; organizing, coordinating, and staffing regular meetings for the projects; drafting talking points, memoranda, and documents; taking accurate minutes of meetings; tracking implementation of the projects; responding to basic inquiries about the projects  - Provide recommendations to senior leadership on substantive matters related to office management, administrative functions, and engagement with other Department bureaus.  - Make administrative arrangements for conferences and meetings, apprise participants of necessary details, and ensure that all references and background documents are available.  - Prepare a physical and/or electronic binder outlining each coming day’s activities and compiling relevant preparatory paper for senior leadership.   - Track due-outs and follow-up items from senior leadership’s interactions, draft email and written correspondence as needed, and assign action to others as appropriate.  - Process incoming and outgoing materials including correspondence, reports, memoranda, and other written communications.    - Assign review and clearance responsibilities for incoming materials to subject matter experts, communicate with stakeholders to ensure deadlines are met, track status and monitor completion.    - Assign responsibility for drafting specialized correspondence, memos, briefing materials, presentations, and other informational products to subject matter experts.    - Provide guidance, feedback, and substantive editing support to drafters of informational products for senior leadership.    - Respond to queries on taskers and clearance requests from within the office and from other bureaus/offices.  - Edit letters, compose reports, review correspondence for accuracy and completeness, prepare presentation outlines, develop standard or form letters, and reply to inquiries.    - Develop background information and prepare outlines for senior leadership’s briefings, papers, and correspondence/reports.    - Advise leadership of important issues arising during their absence from the office, bringing significant items in reports, files, and correspondence to leadership’s attention.   - Prepare varied documents such as newsletters, brochures, flyers, special reports, briefings, manuals, etc. by integrating and laying out text and graphics on a page; adjusting the size of charts, graphs and pictures; applying publishing capabilities to enhance the presentation of data; changing tables to graphs; adding boxed explanatory text; highlighting/shadowing material; superimposing graphs with other graphs or clip art; importing graphics into text, etc.    - Prepare and gather all relevant trip materials for leadership travel and compile into a physical and/or electronic binder.   - Provide training support to junior staff assistants on governing procedures, regulations, and policies.    - Coordinate and communicate with team members to ensure timely action is taken for pending taskers and clearance requests.  - Participate in regular meetings with members of the front office to provide updates on taskers and clearance requests. ## Requirements - Knowledge of administrative management and organization principles, concepts, methods, and practices to provide a variety of administrative support functions that contribute to the smooth and efficient operation of the Office.  - Preferred but not required: Knowledge of applicable Department of State administrative rules, regulations, policies, and procedures, particularly concerning time and attendance, document clearances, and travel, to ensure compliance with applicable requirements.   - Ability to interact effectively with individuals at various levels to provide advice, information, and assistance.    - Ability to work cooperatively and proactively in a team environment in order to meet the demands associated with a high volume, results-driven office.    - Ability to plan, organize, and prioritize work to efficiently accomplish multiple, concurrent assignments with tight deadlines.    - Demonstrated mastery of the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), timekeeping system(s), and social media account(s) in order to prepare, present, and exchange program information.    - Ability to communicate effectively, both orally and in writing, to provide information and assistance, draft a variety of written documents, explain policies and procedures, and establish and maintain liaison.    - Minimum of two (2) years of experience interacting with all levels of the organization (entry level through executives/C-Suite)  - Minimum of one (1) year of experience monitoring the workload(s) of others  - Executive presentation experience, including writing effective executive summaries; creating and presenting PowerPoint (or other) slide decks; planning, scheduling, and facilitating meetings (both in person and virtually using apps like MS Teams, Adobe Connect, Zoom, etc.).    - A Bachelor’s Degree.   - Ability to maintain a Top-Secret Security Clearance ## Benefits Benefits Include: - Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental - Matching 401K - Short- and Long-Term Disability - Pet Insurance - Professional Development/Education Reimbursement - Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas **Other Duties:** Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. **Salary Compensation:** $135,000-$140,000/year _Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans_