# Accounts Payable & Office Administrator

**Company:** [Futurex](http://jobs.workable.com/companies/mkC1FVMudAyt2jHWgCqc9z.md)
**Location:** Bulverde, United States
**Workplace:** on site
**Employment type:** Full-time
**Department:** Finance

[Apply for this job](http://jobs.workable.com/view/0b8bdc1c-849d-449c-8b63-6fb596e4c854)

## Description

**Position Overview**

We are a highly technical cybersecurity company specializing in Hardware Security Modules (HSMs), key management, and data protection solutions for global enterprises and regulated industries. We are seeking a detail-oriented and dependable Accounts Payable & Office Administrator to support our finance, procurement, and front-office operations.

This role blends financial accuracy, procurement coordination, and professional front-office presence. The ideal candidate is organized, discreet, service-oriented, and comfortable working in a fast-paced, security-focused technology environment.

**Key Responsibilities**

**Accounts Payable (Primary Focus)**

-   Process vendor invoices accurately and in a timely manner
-   Match purchase orders, receipts, and invoices
-   Manage AP inbox and vendor communications
-   Prepare and process weekly payment runs (ACH, wire, check)
-   Maintain vendor records and W-9 documentation
-   Reconcile vendor statements and resolve discrepancies
-   Assist with month-end close activities related to AP
-   Ensure compliance with internal controls and audit requirements
-   Support employee expense report processing and policy adherence

**Procurement & Purchasing Support**

-   Issue and track purchase orders in coordination with finance and operations
-   Assist with vendor onboarding and documentation
-   Support internal teams with ordering needs and approvals
-   Monitor open POs and follow up on delivery timelines
-   Help maintain preferred vendor lists and pricing records
-   Coordinate routine purchases for office and operational needs

**Administrative & Front Office Duties**

-   Answer and route incoming phone calls professionally
-   Greet and assist visitors, clients, and partners at the front desk
-   Manage conference room scheduling and meeting logistics
-   Assist with company-sponsored events, trade shows, and internal functions
-   Manage incoming and outgoing mail and shipments
-   Oversee office supply inventory and ordering
-   Coordinate with facilities or service vendors as needed
-   Support general administrative needs for leadership and departments

## Requirements

**Qualifications**

-   2+ years of accounts payable, purchasing, or accounting support experience
-   Strong attention to detail and organizational skills
-   Professional demeanor and strong communication skills
-   Comfort handling confidential financial information
-   Proficiency in Microsoft Office (Excel, Outlook, Word)
-   Experience with accounting or ERP systems preferred
-   Ability to multitask and prioritize in a fast-paced environment

**Preferred Qualifications**

-   Experience in a technology, cybersecurity, or regulated industry
-   Familiarity with purchase order and procurement workflows
-   Event coordination or office management experience

**Key Traits for Success**

-   Trustworthy and discreet
-   Service-oriented mindset
-   Highly organized and reliable
-   Calm and professional under pressure
-   Proactive and resourceful
-   Strong follow-through on tasks and vendor coordination

**Why Join Us**

-   Work in a cutting-edge cybersecurity and encryption company
-   Exposure to global enterprise customers and advanced technology
-   Collaborative, high-performance culture
-   Opportunity for growth within finance, procurement, and operations

## Benefits

-   Health, dental, vision, life, and short/long-term disability insurance
-   Paid vacation, holidays, and sick leave
-   Competitive compensation and opportunities for advancement
-   Retirement plan with employer contribution match
-   Welcoming, family-style corporate culture uniquely suited to fast-paced, entrepreneurial, and motivated individuals
-   One of San Antonio’s “Best Places to Work” for nine consecutive years