# Executive Operations & AI - CEO Right Hand

**Company:** [Vertu Agent](https://jobs.workable.com/companies/4tWVh9x3biHthqMLfHMiw2.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time

[Apply for this job](https://jobs.workable.com/view/1257511a-596b-4c30-a31a-d53324f5c301)

## Description

We’re looking for a highly proactive **Operations professional** who can become a true **right hand to leadership**.

This role is for someone who understands how a business operates, keeps priorities and projects moving, solves problems proactively, and creates structure where needed. You’ll work closely with leadership to coordinate workflows, manage follow-ups and deadlines, improve internal processes, and make sure important tasks don’t fall through the cracks.

This is **not a traditional Virtual Assistant role**. We’re looking for someone who takes ownership, thinks ahead, and can turn high-level or sometimes unclear requests into organized next steps and execution.

**Key Responsibilities:**

-   Coordinate day-to-day operations, projects, priorities, and deadlines.
-   Work closely with founders and executives to keep key initiatives moving.
-   Track action items, follow-ups, deliverables, and outstanding decisions.
-   Build, document, and improve workflows, processes, and SOPs.
-   Identify operational bottlenecks and implement practical solutions.
-   Maintain CRMs, project management tools, databases, and internal documentation.
-   Coordinate with team members, clients, vendors, and other stakeholders.
-   Support executive priorities, meetings, research, calendar, and communications when needed.
-   Use AI and automation tools to improve productivity and reduce repetitive work.
-   Research problems independently and bring possible solutions.
-   Support other areas of the business as needed, including client operations, marketing operations, finance/admin, and internal projects.

## Requirements

-   Experience in **Business Operations, Executive Operations, Project Coordination, Process Improvement**, or a similar role.

-   Strong ownership mentality with the ability to work independently and proactively.

-   Experience working directly with founders, CEOs, executives, or senior leadership is highly valued.

-   Excellent organization, prioritization, and follow-through.

-   Experience building or improving workflows, SOPs, and internal processes.

-   Comfortable managing multiple projects and changing priorities.

-   Tech-savvy and able to learn new tools quickly.

-   Experience using **AI tools such as ChatGPT, Claude, Gemini, or similar** in day-to-day work.

-   Experience with **Zapier, Make, n8n, AI agents, or other automation tools** is a strong plus.

-   Familiarity with **Notion, ClickUp, Monday.com, Asana, Airtable, HubSpot, or similar platforms**.

-   Professional written and spoken English **(C1/C2)**.

-   Experience working remotely with U.S.-based teams is a plus.

## Benefits

-   **Compensation: $1,200–$1,500 USD/month**, depending on experience.

-   **100% remote** position.

-   Full-time contractor opportunity.

-   Work directly with U.S.-based businesses and leadership teams.

-   Opportunity to take real ownership and have a direct impact on business operations.

-   Exposure to **AI, automation, and modern business systems**.

-   **10 PTO days per year.**

-   **3 sick days per year.**

-   **6 U.S. federal holidays.**