# Office Assistant

**Company:** [Institute for Applied Behavior Analysis](http://jobs.workable.com/companies/g5wjF41ZowTFJ3DZXh4MWY.md)
**Location:** Culver City, United States
**Workplace:** on site
**Employment type:** Full-time
**Department:** Administrative

[Apply for this job](http://jobs.workable.com/view/13e66856-ed48-4b23-90c1-327c80f41402)

## Description

**Location:** Culver City, CA  
**Schedule:** Monday – Friday | Full-Time  
**Pay Rate:** $26.00 – $28.00 per hour

### **About Us**

Join a collaborative and mission-driven team where organization, efficiency, and attention to detail make a real impact. We are a growing company committed to delivering high-quality services while fostering a supportive and productive workplace.

### **Position Overview**

We are seeking a proactive, detail-oriented **Program Office Assistant** to support daily operational and administrative tasks, staff training, HR activities, and other functions. This position is well-suited for candidates who excel in fast-paced environments, enjoy multitasking, and are committed to maintaining efficient operations.

## Requirements

**Company Overview:**

High school diploma or G.E.D. required

Associate’s degree (A.A.) preferred

2+ years of hands-on administrative experience preferred

Experience in Human Resources or Office Administration strongly preferred

Proficiency in Microsoft Office (Word, Excel, Outlook)

Knowledge of office procedures and systems

### **Key Skills**

-   Strong attention to detail and accuracy
-   Excellent organizational and multitasking abilities
-   Ability to prioritize workload effectively
-   Self-motivated and adaptable in a dynamic environment
-   Professional communication skills

### **Responsibilities**

-   Provide general administrative and clerical support including mailing, faxing, scanning, copying and filing.
-   Responsible for maintaining Office programs documentation and filing, recordkeeping systems. Retrieves and files information when needed.
-   Provide administrative and operational support.
-   Assist with preparation for New Hire Orientation by duplicating, sorting and distributing documents and assembling the New Hire Orientation notebooks.
-   Assist with the review of cash and billing batches, mileage expense submittals, corporate credit cards expense reports, and other accounts payable processes.
-   Provide back-up support to the front desk which includes greeting and directing visitors, answering and routing incoming phone calls, and receiving deliveries.
-   Prepare and organize documents to conform to quality control standards, office procedures and system processes.
-   Archive inactive records in accordance with the company’s document retention policies.
-   Coordinate quarterly file shredding schedule according to company’s document lifecycle procedures and the state and federal rules and regulations.
-   Assist with special projects as needed by the company.
-   Assist with electronic file organization and archiving on the server.
-   Other duties and projects assigned.

### **Physical Requirements**

-   Ability to lift up to 25 pounds
-   Ability to stand or walk for extended periods

### **Training Provided**

-   Competency-based and on-the-job training
-   HIPAA training
-   Ongoing professional development opportunities

## Benefits

-   Medical insurance
-   Dental insurance
-   Vision insurance
-   401k
-   Employee assistance program
-   Paid time off
-   Sick time
-   Holiday pay
-   Employee discounts