# Office and Travel Administrator, maternity cover **Company:** [Euromonitor](http://jobs.workable.com/companies/fFxM7mpJh4dtsf4cjji6jg.md) **Location:** Vilnius, Lithuania **Workplace:** hybrid **Employment type:** Contract **Department:** HR [Apply for this job](http://jobs.workable.com/view/227ea274-c883-4d31-aeb8-78735d4b8ff3) ## Description _Salary visibility for this role is €2,000 - €2,600pcm_ **About Euromonitor** Euromonitor International leads the world in data analytics and research into markets, industries, economies and consumers. We provide truly global insight and data on thousands of products and services; we are the first destination for organisations seeking growth. With our guidance, our clients can make bold, strategic decisions with confidence. **Purpose of the role** We are seeking a proactive and detail oriented Office & Travel Administrator to join our team in Vilnius. This is a hybrid role, working alongside the on-site Office Administrator. While both roles share responsibility for maintaining a well‑run and welcoming office environment, the primary focus of the Office & Travel Administrator will be the coordination of travel related matters for Vilnius staff, including travel arrangements and internal travel documentation. The role will also be expected to provide on-site cover for the Office Administrator during periods of absence. **Key accountabilities** - Assist staff with travel arrangements, bookings and ensure compliance with internal policies and local regulations. - Prepare the internal travel documentation and assist staff with business trips  expense claims. - Train staff on the travel system and act as the main point of contact for travel-related inquiries. - Assist the Finance team with supplier invoice processing and data entry into D365. - Manage procurement and inventory of office supplies and equipment; coordinate with vendors and service providers. - Handle reception duties including internal communication, staff inquiries, incoming calls,  correspondence, and visitor support. - Monitor staff absences and maintain accurate records in SuccessFactors and other internal systems, assist HR team with other administrative tasks if needed. - Maintain a clean, functional office environment by liaising with the building administrator and cleaning services. - Support onboarding of new employees by preparing starter kits, issuing access cards, and locker keys. - Oversee internal tools such as desk and parking booking systems, staff discount platforms, and taxi services. - Organize and support internal events and initiatives (e.g., health checks, CSR events, photoshoots). - Perform ad-hoc administrative tasks as needed.  **Skills, knowledge and experience** - Strong attention to detail and a high level of accuracy in day-to-day work - Clear and confident communication skills, with the ability to build positive relationships with colleagues at all levels - 1–3 years’ experience in a similar administrative role or in supporting business travel coordination - Ability to organise and prioritise tasks effectively, meet deadlines, and stay focused in a busy environment - A professional and discreet approach, with a strong understanding of confidentiality when handling sensitive information - Fluency in both English and Lithuanian (spoken and written) is essential - Basic knowledge of Lithuanian labour law and employment-related regulations - Comfortable using Microsoft Office, including Word, Excel, Outlook, and PowerPoint - Bachelor’s degree in Business or a related field (preferred) - Basic knowledge of accounting or financial processes (preferred) - Professional appearance and a friendly, approachable demeanour **#LI-HYBRID**   **#LI-RM1** ## Benefits **Why work for Euromonitor?** **Our Values:** - We seek individuals who act with **integrity** - We look for candidates who are **curious** about the world - We feel that as a community, we’re stronger **together** - We seek to enable people to feel **empowered** - We welcome candidates who bring strength in **diversity** **International:** not only do we have a very multinational workforce in each office but we communicate across our 16 offices worldwide on a daily basis. **Hardworking and sociable:** our staff know how to work hard and know also how to enjoy themselves! We pride ourselves on creating an appropriate work-life balance, with flexible hours and regular socialising including frequent after work meet ups, summer and Christmas parties and a whole range of other groups to be involved with. **Committed to making a difference:** We believe that people are looking for something worthwhile in a company beyond the workplace. Our extensive Corporate Social Responsibility Programme gives each member of staff two volunteering days a year in addition to holidays. It gives all new starters a donation amount on joining us which they can give to a charity of their choice. It sees us reaching out into the local community with our mentoring, group volunteering, and fundraising initiatives as well as supporting international charities through our website sales, matching staff sponsorship fundraising, and carbon offsetting all our flights. **Excellent benefits:** we offer competitive salaries, enhanced healthcare and pensions, plus generous holiday allowances, hybrid working and, in many offices, a Core Hours policy allowing flexible start and finish times to each day. **Opportunities to grow:** we offer extensive training and development opportunities at all levels. The vast majority of our Managers and Directors have been promoted from within and many have moved across departments as well as upwards. We pride ourselves on identifying and rewarding talent. **Equal Employment Opportunity Statement:** Euromonitor International does not discriminate in employment on the basis of race, colour, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability and genetic information, age, membership in an employee organization, or other non-merit factor.