# Recruitment Administrator - Dayshift Remote

**Company:** [D2B](https://jobs.workable.com/companies/dcaVtKQqXr9FwBNppNCBH9.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time
**Department:** RecOps

[Apply for this job](https://jobs.workable.com/view/243a7b8c-0ccd-4047-b2cc-c4e0fce492bf)

## Description

**Position: Recruitment Administrator**[](https://talentacquisitiongroup.com.au/)

**Salary: Php 30,000 - Php 35,000/monthly**

**Working Hours & Conditions: Rotational - AU Working Hours and Holidays**

**Working Arrangement: Full-Time Remote - Independent Contractor**

**ABOUT THE COMPANY:** 

The company is a premier Australian workforce solutions partner operating across critical industry sectors, including Aviation, Supply Chain, Hospitality, Consumer Products, and Retail throughout Australia and New Zealand. Built on a foundation of operational agility and exceptional service delivery, the company connects leading enterprise clients with skilled talent, managing end-to-end recruitment, rapid workforce deployment, and strict regulatory compliance across dynamic, high-volume markets. 

**ROLE OVERVIEW:**

The **Recruitment Administrator** serves as an operational linchpin in the company's fast-paced labor-hire and staffing ecosystem. Reporting to the recruitment delivery leadership, this role manages dynamic employee rostering, rapid-response shift backfilling, and rigorous workforce compliance for our AU/NZ client accounts. You will act as a primary communications bridge among hiring managers, corporate clients, and frontline contract workers, ensuring shifts are fully covered, documentation is audit-ready, and daily staffing fluctuations are resolved with speed and precision.

**RESPONSIBILITIES:**

-   **Workforce Rostering & Schedule Optimization:** Build, update, and actively maintain complex multi-site shift rosters and master schedules, aligning workforce availability directly with client demand forecasts.
-   **Rapid-Response Staffing & Incident Coordination:** Serve as the frontline responder for incoming shift cancellations, unexpected absences, and urgent replenishment requests, mobilizing backfills quickly to protect service delivery.
-   **B2B & Talent Stakeholder Communication:** Maintain prompt, professional phone and email communication with client hiring contacts, site managers, and a culturally diverse frontline workforce.
-   **Onboarding & Regulatory Compliance Tracking:** Coordinate full-cycle documentation for new and existing placements, verifying right-to-work status, industry licenses, medical clearances, and mandatory site inductions.
-   **Data Integrity & Administrative Recordkeeping:** Maintain structured tracking systems, roster databases, and master Excel workbooks, ensuring zero data discrepancies across personnel and operational logs.
-   **Operational Standby & Contingency Coverage:** Remain accessible during designated operational windows to troubleshoot live scheduling emergencies, urgent client escalations, and schedule adjustments.

## Requirements

-   **Recruitment Operations Background:** Prior administrative, coordination, or operational experience within a labor-hire agency, high-volume recruitment firm, or dynamic workforce solutions environment.
-   **Advanced Office & Data Capabilities:** Intermediate to advanced proficiency in Microsoft Office, particularly MS Excel (lookups, formulas, data validation, pivot reporting) and recruitment/scheduling database platforms.
-   **Business-Level English Fluency:** Exceptional verbal and written English communication skills, with the clarity and professional demeanor required to interface with Australian/New Zealand clients and candidates.
-   **High-Paced Multitasking:** Proven track record of managing competing priorities, high inbound call volumes, and real-time scheduling crises without compromising output quality.
-   **Operational Flexibility:** Demonstrated willingness to work rotational shifts aligned with AU operating hours and public holidays, including standby availability for urgent coverage needs.
-   **Work-from-Home Infrastructure:** A dependable, distraction-free home office setup with high-speed, stable internet and backup power solutions suitable for independent contractor engagements.

### Preferred

-   Direct experience handling blue-collar, aviation, logistics, retail, or hospitality labor-hire accounts across Australia and New Zealand.
-   Familiarity with AU Fair Work standards, standard enterprise award interpretations, and mandatory labor-hire compliance workflows.
-   Hands-on experience with modern workforce management (WFM) platforms, automated rostering tools, or specialized agency applicant tracking systems (ATS).

### What You’ll Bring

-   **Decisive Agility Under Pressure:** A calm, proactive mindset that anticipates staffing bottlenecks, triages shift cancellations swiftly, and solves problems before they impact the client's operations.
-   **Uncompromising Attention to Detail:** Rigorous standards for data precision, ensuring that safety credentials, shift logs, and worker compliance files remain audit-ready.
-   **Accountability & Autonomous Drive:** The self-discipline to perform at a high level within an independent, remote contractor structure, taking full ownership of your shifts and administrative deliverables.
-   **Empathetic, Professional Demeanor:** Strong cross-cultural emotional intelligence to de-escalate urgent candidate challenges, build trust with team members, and represent the agency brand with polish.