# Accounts Payable (AP) Manager - HVAC Industry (US Accounting)

**Company:** [OnlyExperts](http://jobs.workable.com/companies/5knQm9Zoi5qabevRigMfWT.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/24c61beb-2fd7-4cd8-8b5f-37237c4abe61)

## Description

### Job Title: Accounts Payable (AP) Manager – HVAC Industry (US Accounting)

**Location:** Remote  
**Time Zone:** New York (EST)  
**Work Schedule:** Full-time, 40 hours per week  
**Preferred Locations:** Philippines, Argentina, Mexico

### About the Role

We are seeking an experienced **Accounts Payable (AP) Manager** to oversee and manage the end-to-end accounts payable function for a growing **HVAC services business** operating in the United States. This role will ensure accurate, timely processing of vendor invoices, payments, and reconciliations while maintaining strong internal controls and compliance with **US accounting principles**.

The ideal candidate has hands-on experience managing AP teams, working in **NetSuite**, and supporting high-volume, operationally complex environments such as **HVAC, construction, or field services**.

### Key Responsibilities

**Accounts Payable Management**

-   Oversee the full AP lifecycle including invoice intake, coding, approvals, posting, and payments
-   Manage high-volume vendor invoices across multiple entities or locations
-   Ensure timely and accurate weekly and monthly payment runs
-   Maintain AP aging and resolve discrepancies, vendor issues, and payment inquiries

**Systems & Process**

-   Manage and optimize AP workflows in **NetSuite** and other AP automation platforms (e.g., Bill.com, Tipalti, AvidXchange, Stampli, or similar)
-   Ensure proper invoice coding to GL accounts, departments, classes, and locations
-   Support month-end close activities related to AP accruals and reconciliations

**Compliance & Controls**

-   Ensure compliance with **US GAAP** and internal accounting policies
-   Maintain strong internal controls, approval matrices, and audit readiness
-   Assist with vendor onboarding, W-9 collection, and 1099 preparation

**Leadership & Collaboration**

-   Supervise and support AP staff or offshore team members (if applicable)
-   Collaborate closely with Controllers, Accounting Managers, and Operations teams
-   Provide process improvements and efficiency recommendations

### Qualifications & Experience

-   5+ years of Accounts Payable experience, with **managerial or lead-level responsibility**
-   Strong working knowledge of **US accounting principles (US GAAP)**
-   **HVAC, construction, or field services industry experience** preferred
-   Hands-on experience with **NetSuite** (required)
-   Experience with AP automation platforms (Bill.com, Tipalti, etc.)
-   Proven ability to manage high-volume AP in a fast-paced environment
-   Strong attention to detail and ability to meet strict deadlines

### Technical Skills

-   NetSuite (AP module, vendor management, reporting)
-   AP automation tools and OCR invoice platforms
-   Advanced Excel / Google Sheets
-   Understanding of accruals, prepaid expenses, and expense classification

### Soft Skills

-   Strong communication skills (written and verbal English)
-   Highly organized and detail-oriented
-   Ability to work independently in a remote setup
-   Comfortable working in **US business hours (New York time)**