# Fire Alarm Administrative Assistant

**Company:** [Remote VA](http://jobs.workable.com/companies/hAm4mKC46gqpuMBQgskcuR.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Part-time

[Apply for this job](http://jobs.workable.com/view/2670e191-6aec-44a1-a697-d2bdf318545a)

## Description

### Job Description: Administrative Assistant – Fire Alarm Division

**Position Overview**

The Administrative Assistant will provide essential support to the Fire Alarm Division by managing documentation, coordinating service calls, and assisting with financial and operational tasks. This role ensures smooth day-to-day operations and compliance with inspection requirements while maintaining accurate records in QuickBooks and other systems.

**Key Responsibilities**

-   📑 **Documentation & Compliance**

-   Prepare, organize, and maintain inspection documents for fire alarm systems.
-   Ensure compliance with regulatory and safety standards.

-   💻 **Administrative & Financial Support**

-   Perform data entry and maintain records in QuickBooks.
-   Assist with estimating tasks and preparation of proposals.
-   Track invoices, payments, and service-related expenses.

-   📞 **Service Coordination**

-   Schedule and manage service calls, ensuring timely response to client needs.
-   Communicate with technicians and clients to confirm appointments and updates.

-   📊 **Operational Support**

-   Assist in preparing reports and maintaining project files.
-   Support management with clerical and organizational tasks.

**Work Schedule**

-   Monday–Thursday: 9:00 AM – 3:00 PM
-   Friday: 9:00 AM – 1:30 PM

### 🔹 Qualifications

**Education & Experience**

-   Associate’s degree or equivalent experience in Business Administration, Office Management, or related field.
-   Prior experience in administrative support, preferably in construction, fire protection, or technical services.

**Technical Skills**

-   Proficiency in **QuickBooks** for bookkeeping and financial tracking.
-   Strong knowledge of **Microsoft Office Suite** (Word, Excel, Outlook).
-   Familiarity with estimating processes and inspection documentation.