# Virtual Executive Medical Assistant & Scribe

**Company:** [Staffing for Doctors](https://jobs.workable.com/companies/gAA8yfeXYbnEZ4xxJycpWn.md)
**Location:** Remote
**Workplace:** remote

[Apply for this job](https://jobs.workable.com/view/268c4857-35bd-4580-9411-f2e1a953dba5)

## Description

We are seeking an intelligent, highly organized, and articulate **Virtual Executive Medical Assistant & Scribe** to serve as the dedicated "right hand" to Dr. Gifford. In this dual-function role, you will manage real-time medical scribing and chart documentation for 18–25 patients daily, while taking complete ownership of executive administrative tasks, personal support, and practice coordination during non-patient hours.

The ideal candidate possesses strong medical terminology and clinical literacy (an RN license is **not** required, but solid scribing/clinical workflow experience is essential). You must be comfortable navigating **AdvancedMD EMR**, managing phone/VoIP systems for patient follow-ups, and operating with high autonomy to streamline Dr. Gifford's daily schedule, documentation, and administrative workload.  
  
**Working Environment & Core Schedule**

-   **Role Title:** Executive Medical Assistant & Virtual Scribe
-   **Provider:** Dr. Gifford (Solo Practitioner)
-   **Status:** Full-Time (40 Hours / Week – Compressed 4-Day Work Week)
-   **Schedule:** Tuesday – Friday, 8:30 AM – 6:30 PM CST (10 Hours / Day)
-   **Core Technology Stack:** **AdvancedMD EMR**, VoIP Telephone Systems (UMA / prospective platform upgrade), Microsoft Office / Google Workspace
-   **Patient Volume:** 18–25 patients per day

**Top 3 Daily Tasks**

1.  **Medical Scribing & Real-Time Documentation:** Scribe patient encounters in real time, accurately capturing histories, physical exams, assessment plans, and clinical notes within AdvancedMD EMR.
2.  **Provider Documentation & Executive Support:** Utilize non-patient time to organize, complete, and audit Dr. Gifford’s administrative notes, paperwork, correspondence, and practice task queues.
3.  **Patient Follow-Ups & Scheduling:** Conduct inbound/outbound calls to follow up with patients, coordinate appointments, and communicate provider instructions clearly.

**Core Responsibilities**

-   **Real-Time Virtual Scribing:** Document patient encounters live or asynchronously, translating clinical conversations into structured SOAP notes and EHR chart updates in AdvancedMD without altering medical intent.
-   **Executive & Administrative Assistance:** Act as Dr. Gifford's central administrative control point—managing calendars, organizing daily priorities, drafting correspondence, and taking ownership of special projects to eliminate decision fatigue.
-   **Patient Care Coordination:** Perform outbound calls for post-visit follow-ups, deliver non-clinical doctor instructions, schedule follow-up appointments, and manage patient inquiries via VoIP (UMA).
-   **Chart Preparation & File Audit:** Prepare patient charts prior to appointments, verify that incoming diagnostic reports/labs are attached to the correct patient records in AdvancedMD, and track pending chart completions.
-   **Practice Workflow Oversight:** Serve as a reliable second set of eyes on practice communication, ensuring no patient messages, provider tasks, or administrative requests slip through the cracks.

## Requirements

-   **Medical Scribing & Terminology Literacy:** Direct experience as a Medical Scribe or Clinical Assistant, with strong command of U.S. medical terminology, anatomy, and SOAP note formatting. _(RN/Nursing degree is NOT required)._
-   **EHR/EMR Proficiency:** Direct, hands-on experience navigating **AdvancedMD EMR** or similar complex EHR software platforms.
-   **Executive Administrative Capability:** Demonstrated background managing administrative tasks, calendar organization, and executive support for a physician or healthcare provider.
-   **Compressed Shift Commitment:** Full availability to work the required 4-day, 10-hour shift: **Tuesday through Friday, 8:30 AM – 6:30 PM CST**.
-   **English Communication & Phone Demeanor:** Native-level or highly fluent written and spoken English skills with an accent-neutral, warm, and professional phone presence.
-   **Autonomy & Follow-Through:** High level of initiative, detail orientation, and ability to keep the provider organized without needing constant supervision.
-   **Remote Workspace:** Dedicated, quiet, HIPAA-compliant home workspace equipped with a high-performance computer (PC/Mac), high-speed internet connection, backup power/internet solutions, and a noise-canceling headset.

**Ideal Candidate Profile**

You are equal parts medical scribe and executive right-hand. You navigate AdvancedMD smoothly during busy clinical hours, transcribe patient notes with accuracy, and step up during down-time to keep Dr. Gifford completely organized and focused on patient care.