# Administrative Support Coordinator

**Company:** [Experts Plus Recruitment Services](http://jobs.workable.com/companies/4gYviqrYksJarKRgzBj92E.md)
**Location:** Dubai, United Arab Emirates
**Workplace:** on site
**Employment type:** Full-time
**Department:** Personal Assistant (PA) / Executive Assistant (EA) / Secretary

[Apply for this job](http://jobs.workable.com/view/2d883f7a-4147-40a4-a33a-5dff03b186ec)

## Description

We are urgently recruiting on behalf of a **leading UAE Federal Government Ministry** for an experienced and highly organized **Administrative Support Coordinator** to provide executive-level administrative and coordination support.

This role requires a proactive professional with excellent organizational, communication, and stakeholder management skills who can effectively support senior leadership in a fast-paced government environment while maintaining the highest level of professionalism and confidentiality.

### Key Responsibilities

-   Provide comprehensive administrative and coordination support to the Office.
-   Manage executive calendars, appointments, meetings, and official schedules.
-   Coordinate internal and external meetings, prepare agendas, record meeting minutes, and follow up on action items.
-   Prepare official correspondence, presentations, reports, briefing notes, and executive documents in Arabic and English.
-   Liaise with internal departments and external stakeholders to facilitate effective communication and ensure timely completion of assigned tasks.
-   Track incoming correspondence, requests, and assignments, ensuring timely responses and appropriate follow-up.
-   Coordinate travel arrangements, accommodation, and logistics for official missions and events.
-   Maintain confidential records, files, and documentation in compliance with government policies and information security requirements.
-   Monitor the implementation of executive decisions and follow up with relevant departments.
-   Support the planning and coordination of executive meetings, workshops, official visits, and events.
-   Prepare periodic reports and dashboards on assigned initiatives and operational matters.
-   Coordinate administrative and procurement requirements for the Executive Office, where applicable.
-   Perform other duties assigned to support the effective operation of the Office.

## Requirements

-   3–5 years of experience in executive administration, executive office coordination, or executive assistant roles.
-   Proven experience managing executive calendars, appointments, and competing priorities in a senior leadership environment.
-   Experience coordinating high-level meetings, workshops, and official visits, including preparing agendas, Minutes of Meeting, and tracking action items.
-   Strong experience drafting official correspondence, briefing notes, reports, and presentations.
-   Experience managing document routing, approvals, and executive workflows, with familiarity using document management systems, government systems, and ERP platforms.
-   Experience working within a UAE Federal Government Ministry, government entity, semi-government organization, or Royal or Executive Office.
-   Professional proficiency in Arabic for preparing official correspondence.