# Truck Services Vendor Administration Assistant

**Company:** [LV Petroleum](http://jobs.workable.com/companies/3iFB2d54yEBRj45hax2Voz.md)
**Location:** Las Vegas, United States
**Workplace:** on site
**Employment type:** Full-time
**Department:** Corporate

[Apply for this job](http://jobs.workable.com/view/33167823-287d-46b2-8283-12015d5c5ee8)

## Description

**Position Overview**

The Truck Services **Vendor Administration Assistant** provides essential administrative and operational support to the Truck Services department. This role is responsible for managing vendor account setup, processing invoices, and resolving vendor-related issues to ensure smooth operations and strong vendor relationships.

This is a high-volume, detail-oriented position that plays a key role in maintaining accurate vendor records, supporting procurement processes, and contributing to overall department efficiency.

**Key Responsibilities**

-   Complete credit applications and establish new vendor accounts in company systems.
-   Prepare and submit tax exemption certificates for new and existing vendor accounts.
-   Review, verify, and process vendor invoices for accuracy, proper coding, and timely payment.
-   Research and resolve vendor account issues, discrepancies, and payment problems.
-   Maintain accurate and up-to-date vendor records, contact information, and documentation.
-   Respond promptly to vendor inquiries and internal requests regarding account status.
-   Assist with vendor onboarding, contract tracking, and compliance requirements.
-   Support the Truck Services Manager with additional administrative tasks as needed.
-   Ensure all vendor-related processes comply with company policies and procedures.

## Requirements

**Qualifications & Requirements**

**Experience**

-   2+ years of experience in vendor administration, accounts payable, procurement, or administrative support.
-   Experience working with vendor accounts, credit applications, and invoice processing preferred.
-   Experience in the petroleum, trucking, or convenience store industry is a plus.

**Skills & Competencies**

-   Strong attention to detail and high level of accuracy.
-   Excellent organizational and problem-solving skills.
-   Proficient in Microsoft Office (especially Excel, Word, and Outlook).
-   Experience with accounting or ERP systems is a plus.
-   Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
-   Strong written and verbal communication skills.

**Education**

-   High School Diploma or GED required. Associate’s or Bachelor’s degree preferred.

**Personal Attributes**

-   Reliable, proactive, and professional.
-   Able to work independently while collaborating effectively with the team.
-   High integrity when handling confidential vendor and financial information.

## Benefits

**What We Offer**

-   Competitive base salary ($48,000 – $55,000).
-   Comprehensive benefits package (health, dental, vision, 401(k), etc.).
-   Stable, growing company environment.
-   Opportunity for long-term career growth.

**LV Petroleum is an equal opportunity employer**