# Office Manager

**Company:** [Freedom24](http://jobs.workable.com/companies/dMFinaUga4SUDstSBAFseK.md)
**Location:** Berlin, Germany
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/380357d0-e8d9-4766-a336-7db6dfd8a36f)

## Description

Freedom24, part of a fast-growing international financial group listed on NASDAQ, is expanding across Europe and is currently looking for a proactive and detail-oriented Office Manager to support our operations in Berlin, Germany

Join us and become part of a professional, dynamic team shaping the future of investment services in Europe.

Responsibilities:

1\. Administrative Support and Workflow Organization:

-   Managing the company’s incoming and outgoing correspondence with accuracy and discretion;
-   Supporting seamless document flow between departments, ensuring timely execution of internal processes;
-   Driving administrative procedures to enhance operational efficiency;
-   Maintaining a well-organized, efficient, and inspiring office environment; 
-   Managing procurement of office supplies and overseeing inventory to support an uninterrupted workflow;
-   Conducting regular physical inventory audits and maintaining records. 

2\. Communication and Collaboration:

-   Overseeing internal and external communication to uphold the company’s professional image;
-   Building effective relationships with vendors and service providers to ensure high-quality and cost-efficient services;
-   Collaborating with accounting, payroll providers, and auditors to support compliance and financial accuracy;
-   Actively supporting the HR department on a wide range of operational and people-related matters.

3\. Executive Support and Guest Relations:

-   Proactively organizing calendars, scheduling appointments, and ensuring optimal time management for executives;
-   Coordinating meetings and conferences, handling all logistics to deliver smooth and professional events;
-   Serving as the first point of contact — answering and directing calls, welcoming clients and guests with warmth and professionalism;
-   Hosting visitors of all seniority levels, ensuring a polished and welcoming experience.

4\. Financial and Operational Processes:

-   Processing vendor invoices through SAP Concur in alignment with company policy and timelines;
-   Reviewing and managing employee expense reports, ensuring full compliance with internal procedures.

5\. Additional Responsibilities:

-   Planning and coordinating business travel arrangements, including flights, accommodation, and itineraries;
-   Taking part in cross-functional projects and company-wide initiatives, contributing to continuous improvement.

## Requirements

-   Bachelor’s degree (Business Administration, Management, or a related field preferred);
-   3 plus years of experience in a similar administrative or operational role;
-   Fluency in English and German**,** both written and verbal;
-   Advanced computer skills, including MS Office Suite and other relevant business tools;
-   Experience in organizing and maintaining electronic document management systems;
-   Excellent interpersonal and communication skills, with the ability to interact across all levels of the organization;
-   Strong organizational and time-management skills, with the ability to handle multiple priorities;
-   High attention to detail and accuracy in a fast-paced environment;
-   Ability to independently identify and resolve issues;
-   A proactive, solution-oriented mindset and positive attitude;
-   Flexible and adaptable, capable of working under pressure;
-   A reliable team player with a genuine willingness to learn and grow.

## Benefits

-   Modern, fully equipped office — a comfortable and inspiring workspace in a central location;
-   Competitive salary — motivating and aligned with local market standards;
-   Career growth opportunities — develop across departments and functions within an international group;
-   Official employment — clear contracts, timely payments, and full compliance with local labor laws;
-   Legally compliant vacation and public holidays — we respect and follow each country’s labor code;
-   Private health insurance support — partial coverage of private medical insurance to support your well-being.