# Event Operations Coordinator

**Company:** [Pavago](http://jobs.workable.com/companies/oLah2TugS95w5whXCdpTG3.md)
**Location:** Remote
**Workplace:** remote
**Department:** Candidate Sourcing

[Apply for this job](http://jobs.workable.com/view/3f526e0b-89ed-4b6a-b9b2-5ce3590829cb)

## Description

### Job Title: **Event Operations Coordinator**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Central Standard Time (CST) Hours

### About the Role

We’re hiring an **Event Operations Coordinator** to manage logistics, scheduling, and operational coordination across multiple active event campaigns.

This is a fast-paced, high-responsibility operations role — not a simple admin or assistant position.

You will be responsible for coordinating events end-to-end, managing schedules, handling travel and logistics, communicating with field representatives, and ensuring every moving piece stays organized and executed on time.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities simultaneously without things falling through the cracks.

### Responsibilities

### Event & Logistics Coordination

-   Manage the full event pipeline across multiple active campaigns
-   Source, negotiate, confirm, and coordinate event logistics
-   Handle booth setup requirements, load-in/load-out schedules, equipment coordination, venue communication, and on-site logistics support
-   Ensure all event details are properly communicated to field representatives and internal stakeholders

### Scheduling & Team Coordination

-   Build and maintain representative schedules using Sling or similar scheduling tools
-   Ensure availability submissions are completed on time
-   Publish and manage weekly schedules across campaigns
-   Act as the primary point of contact for field representative logistics and scheduling questions
-   Coordinate closely with leadership to maintain operational alignment

### Travel & Expense Management

-   Coordinate travel bookings and logistics for field representatives
-   Track and reconcile travel and event-related expenses
-   Maintain organized records and receipts
-   Monitor spend against budget thresholds and proactively flag issues

### Reporting & Operations Support

-   Prepare weekly operations and performance reports
-   Maintain clean operational trackers and documentation
-   Ensure visibility across event status, scheduling, logistics, and expenses
-   Support hiring, onboarding, and operational coordination initiatives when needed

### What Makes You a Strong Fit

-   You are highly organized and detail-oriented
-   You thrive in fast-moving operational environments
-   You proactively solve problems before they escalate
-   You can manage multiple priorities simultaneously without losing accuracy
-   You communicate clearly and professionally with both internal teams and external partners
-   You take ownership and follow through consistently

### Required Experience & Skills

### Must-Have Requirements (Non-Negotiable)

-   Previous experience in event coordination, logistics coordination, operations, scheduling, or administrative operations support
-   Strong experience managing multiple moving pieces simultaneously
-   Excellent written and verbal English communication skills
-   Strong organizational and time management abilities
-   Proficiency with Google Workspace (Google Sheets, Docs, Drive, Calendar, Gmail)
-   Ability to work during U.S. Central Standard Time (CST) business hours
-   Comfortable working in fast-paced environments with tight deadlines

### Nice-to-Have Experience

-   Experience using Sling, TravelPerk, or similar scheduling/travel tools
-   Experience supporting field sales teams or event-based operations
-   Experience tracking operational expenses and budgets
-   Startup or high-growth company experience

### What Does a Typical Day Look Like?

Your day will revolve around keeping operations organized and ensuring events run smoothly from planning to execution.

You will:

-   Review upcoming events and confirm logistics
-   Coordinate with venues, representatives, and internal teams
-   Update schedules and manage travel coordination
-   Handle operational questions from the field team
-   Track expenses and maintain operational documentation
-   Monitor deadlines, scheduling updates, and event changes
-   Prepare reports and ensure leadership has clear operational visibility

In essence: you are the operational backbone ensuring events, schedules, logistics, and communication stay organized and executed efficiently.

### Key Metrics for Success (KPIs)

-   Accuracy and timeliness of event coordination
-   Schedule completion and operational consistency
-   On-time communication with reps and stakeholders
-   Accuracy of expense tracking and reporting
-   Reduction in operational issues and scheduling conflicts
-   Responsiveness and execution reliability

### Interview Process

-   Initial Screening Call
-   Recruiter Interview
-   Final Interview with Client
-   Offer & Onboarding