# Executive Assistant - Automotive Industry

**Company:** [Pavago](http://jobs.workable.com/companies/oLah2TugS95w5whXCdpTG3.md)
**Location:** Remote
**Workplace:** remote
**Department:** Candidate Sourcing

[Apply for this job](http://jobs.workable.com/view/463edaec-d2c3-4b61-98f9-29dee52d574a)

## Description

### **Executive Assistant (Automotive Industry | Operations & Client Coordination) – Remote**

**Position Type:** Full-Time, Remote  
**Working Hours:** U.S. Business Hours

### **About the Role**

We’re hiring an Executive Assistant (Operations & Client Coordination) to support daily operations, client communication, CRM management, and workflow coordination for a fast-growing business in the automotive industry.

This is not a basic admin role.

You’ll act as a key operational partner to the founder by managing:  
• Client communication  
• Contractor coordination  
• CRM organization  
• Scheduling and operations  
• Follow-ups and workflow tracking  
• Day-to-day execution support

This role is ideal for someone who is highly organized, proactive, detail-oriented, and comfortable managing multiple moving parts in a fast-paced environment.

If you thrive on keeping operations structured, clients informed, and priorities moving forward — this role is built for you.

### **What You’ll Do**

### **Client Communication & Coordination**

• Manage inbound client inquiries and prioritize urgent requests  
• Draft and send professional client updates, summaries, and follow-ups  
• Ensure timely communication and strong client experience throughout projects  
• Track ongoing conversations and maintain organized communication workflows

### **Contractor & Project Coordination**

• Coordinate with freelance contractors on active projects and deals  
• Track deliverables, timelines, and project progress  
• Maintain communication between contractors, clients, and leadership  
• Ensure tasks and deadlines stay organized and on track

### **CRM & Administrative Operations**

• Manage and maintain CRM records inside GoHighLevel (GHL)  
• Keep client records, deal pipelines, and workflows accurate and organized  
• Support onboarding workflows by collecting and organizing client information  
• Ensure operational data is updated consistently and accurately

### **Scheduling & Executive Support**

• Manage calendars, meetings, and scheduling using:  
• Google Calendar  
• Gmail  
• Google Workspace  
• Coordinate meetings and daily priorities for the founder  
• Prepare materials and context ahead of client or partner calls  
• Support daily operational alignment and follow-through

### **Research & Reporting**

• Conduct light research including:  
• Market comparisons  
• Inventory checks  
• Vendor research  
• Data gathering  
• Organize findings into clear summaries and actionable information  
• Support operational and business decision-making

### **Requirements**

### **Experience**

• 2+ years supporting:  
• Founders  
• Executives  
• Small business owners  
• Experience in executive support, operations coordination, or client management

### **Must-Have Technical Skills**

• Strong hands-on experience with:  
• GoHighLevel (GHL)  
• Google Workspace (Gmail, Google Calendar, Google Docs, Google Drive)  
• Experience managing client communication and follow-ups  
• Strong organizational and multitasking skills

### **Communication & Execution**

• Excellent written and verbal English communication  
• Ability to manage shifting priorities independently  
• Strong attention to detail and operational accuracy  
• Reliable remote work setup and stable internet connection

### **Nice to Have**

• Experience in:  
• Automotive industry operations  
• Client coordination  
• Service-based businesses  
• Familiarity with:  
• Gamma  
• Google Slides  
• PowerPoint  
• Notebook LM  
• Research and presentation tools

### **What a Typical Day Looks Like**

• Respond to client inquiries and coordinate follow-ups  
• Update and organize CRM records in GoHighLevel  
• Coordinate contractors and monitor active project timelines  
• Manage scheduling, meetings, and calendar updates  
• Conduct operational research and organize key information  
• Support the founder with daily priorities and execution tracking

In short: you’ll keep operations organized, communication flowing, and projects moving forward efficiently.

### **Key Metrics (KPIs)**

• Responsiveness and professionalism in client communication  
• CRM accuracy and organization  
• Timely coordination and follow-through on tasks  
• Scheduling efficiency and calendar management  
• Operational reliability and consistency  
• Founder satisfaction and reduction in operational bottlenecks

### **Why This Role Stands Out**

• High ownership and direct exposure to business operations  
• Opportunity to work closely with a founder in a fast-growing business  
• Strong operational and executive support experience  
• Exposure to:  
• Client operations  
• CRM systems  
• Workflow management  
• Contractor coordination  
• Growth opportunities into:  
• Operations Manager  
• Client Success Manager  
• Executive Operations Lead

### **Interview Process**

• Initial Phone Screen  
• Video Interview with Recruiter  
• Client Interview  
• Offer & Onboarding

### **Apply Now**

If you:  
• Thrive in fast-moving operational environments  
• Love organization, communication, and execution  
• Enjoy supporting leadership and coordinating moving parts  
• Want a high-impact role with strong ownership and visibility

This is a strong opportunity to grow within operations and executive support.