# C004949 Administrative Coordinator (NS) - WED 1 Jul

**Company:** [EMW, Inc.](http://jobs.workable.com/companies/rxTcVwBJTwXzUuxD5bzFUW.md)
**Location:** Brunssum, Netherlands
**Workplace:** on site
**Department:** AAS

[Apply for this job](http://jobs.workable.com/view/484deef3-dd82-4a1c-86ab-b5bf92b8201a)

## Description

**Deadline Date:** Wednesday 1 July 2026

**Requirement:** Administrative Coordinator

**Location:** Brunssum, NL

**Full Time On-Site:** Yes

**Time On-Site:** 100%

**Total Scope of the request (hours):** 532

**Required Start Date:** 1 September 2026

**End Contract Date:** 31 December 2026

**Required Security Clearance:** NATO SECRET

**Duties & Role:**  

Knowledge management

-   Organises knowledge assets and oversees the life cycle of identifying, capturing, classifying, storing, and maintaining assets.
-   Facilitates sharing, collaboration and communication of knowledge.
-   Implements specific knowledge management initiatives.
-   Monitors the use and impact of knowledge.
-   Interrogates existing knowledge content to identify issues, risks, and opportunities.

Business administration

-   Manages the delivery of business administration services.
-   Manages time and diary for individual senior managers and leadership teams.
-   Filters and prioritises meeting requests.
-   Handles sensitive, confidential information.
-   Ensures managers have the information and resources needed to support ongoing processes and changes in processes.

Desktop Tools

-   Consults others on the use and interconnectivity of the tools.
-   Applies advanced features and functions of all key office products.
-   Participates in evaluation of new office support tools.
-   Determines which office products can interact and how to share data.
-   Diagnoses common software problems and works on the resolution.
-   Works with all kinds of office support software to finish complex tasks.

Office Administration

-   Assists in developing administrative process flow to and from other functions and departments.
-   Coordinates preparation and distribution of standard reports (e.g. status or activity).
-   Processes and documents requirements for equipment or staff requisitions.
-   Manages current equipment service agreements and support services.
-   Develops and maintains physical and electronic filing systems.
-   Performs all aspects of administrative support for a location or a department.
-   Establish and maintain communication channels with stakeholders.

Additional duties for this post:

-   Directs and supports on- and off- boarding of all CSSC personnel;
-   Tracks, uploads, and distributes all official in- and out-going CSSC correspondence;
-   Drafts, verifies official letters/MfDs;
-   Maintains CSSC vehicle fleet records;
-   Monitors and controls all registered CSSC visitor badges;
-   This role will also deputise the responsibilities of Learning Officer and / or Information Knowledge Management focal point for the Branch;
-   Perform other duties as may be required

## Requirements

**NOTE:** Contracting Agencies should present only candidates holding a valid Security Clearance NS level, only if they are the sponsors of the SC (we cannot wait for the transfers of the SCs);

**Skills, Knowledge & Experience:**

-   The candidate must have a currently active NATO SECRET security clearance
-   Higher vocational training in a relevant discipline with 3-years post-related experience, or a secondary educational qualification with 5-years post-related experience.
-   Proven experience in working independently and applying appropriate judgement when handling confidential materials;
-   Experience in drafting accurate and concise minutes, reports, documents, etc;
-   Experience in the application of strong planning, analytical and problem-solving skills;
-   Strong knowledge of MS Office (including Excel databases, SharePoint user knowledge);
-   Prior experience with any ERP (Enterprise Resource Planning) tool;
-   Proven ability to build relationships with staff at various levels and across departments.