# Executive Assistant

**Company:** [Remote Raven](http://jobs.workable.com/companies/hhMk34dkVLDAmx6d9nAW1X.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/518e27fb-bae9-44ef-881e-60846195ef36)

## Description

Our client, a US-based executive, is hiring a remote Executive Assistant to be their trusted right hand across the full range of administrative and operational needs. This is a high-trust, high-visibility seat. You will manage email and calendars, document meetings, build trackers and decks, coordinate travel, and keep back-end operations running — all handled with discretion and professionalism. Strong proficiency in Microsoft Office, particularly Excel, is a key requirement.

The ideal candidate anticipates needs before being asked, documents thoroughly, and treats confidentiality as a non-negotiable standard. You will be trusted with sensitive business and personal information, and the executive team needs to know it stays exactly where it should.

_**Key Responsibilities**_

**Email & Inbox Management**

-   Triage, flag, and organize incoming messages by priority; surface time-sensitive items promptly
-   Draft and send correspondence on behalf of the executive in the right tone
-   Maintain a clean inbox structure with consistent labeling and follow-up tracking

**Microsoft Office & Excel Support**

-   Build and maintain spreadsheets, trackers, and recurring reports using advanced Excel functions
-   Produce professional Word documents; work confidently across Outlook, Word, Excel, and PowerPoint

**Scheduling & Session Coordination**

-   Own the executive's calendar across stakeholders and time zones; resolve conflicts and protect priority time
-   Send confirmations, reminders, and prep materials ahead of every session

**Meeting Support & Documentation**

-   Take accurate Minutes of Meeting (MOM); distribute notes and action items; follow up to completion

**Deck & Presentation Creation**

-   Create and revise polished, executive-ready presentation decks within tight timelines

**Travel & Logistics Coordination**

-   Plan and book complete itineraries; prepare detailed travel documents; handle changes calmly

**Back-End Administrative Support**

-   Maintain files and workflows across Monday.com and PandaDoc, including e-signature workflows

**Proactive Ownership & Confidentiality**

-   Anticipate needs and act ahead of requests; spot and resolve issues before they escalate
-   Maintain strict confidentiality and exercise sound judgment about what is shared, with whom, and when

## Requirements

-   Strong Microsoft Office proficiency, with particular strength in Excel (key requirement)
-   Proven Executive Assistant or senior administrative support experience
-   Excellent written communication; strong organization across multiple tools and priorities
-   Deck creation experience (PowerPoint, Google Slides, or Canva)
-   Familiarity with Monday.com; experience with PandaDoc or willingness to learn quickly
-   Demonstrated discretion and trustworthiness; proactive, self-directed remote worker

**Preferred Qualifications**

-   Experience supporting a founder, executive team, or senior leadership group
-   Experience coordinating complex travel; comfortable with detailed minute-taking
-   Background in a high-trust executive support environment

**Tools & Software**

-   **Microsoft Office Suite —** Excel (advanced), Word, Outlook, PowerPoint
-   **Monday.com, PandaDoc,** deck tools (PowerPoint / Google Slides / Canva), Google Workspace as needed

**What Makes You a Great Fit**

-   You document everything and it is always easy to find
-   You think ahead and start before you are asked
-   You treat confidential information with total discretion, every time
-   Your decks and documents are executive-ready without cleanup
-   You stay calm and capable through hiccups, conflicts, and last-minute changes

## Benefits

**What We Offer**

-   Up to $6.00/hour
-   100% remote work
-   Full-time role

**To apply:**

Ensure your LinkedIn profile and resume are up-to-date and comprehensive (submit a comprehensive resume in English), and complete the assessment in this link: \[[https://assessment.aptiveindex.com/s/T4AHrmBPTLF2](https://assessment.aptiveindex.com/s/T4AHrmBPTLF2)\]

_By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only._

**Interview scheduling notice**

**Interview scheduling:** Initial recruiter calls run in US Mountain Standard Time (MST), within a 3:00 AM – 1:00 PM MST window. In your local time that is approximately: Philippines 6:00 PM – 4:00 AM PHT; Kenya 1:00 PM – 11:00 PM EAT; South Africa 12:00 PM – 10:00 PM SAST. We do our best to find a slot that works for you, and we thank you sincerely for your flexibility across time zones.