# Admin Services & Procurement Specialist

**Company:** [SuperStaff](null/companies/7BnjRdrrxdwYcyfU8rvB6o.md)
**Location:** Makati City, Philippines
**Workplace:** hybrid
**Employment type:** Full-time
**Department:** Admin

[Apply for this job](null/view/56fff724-19ef-4453-ae43-8fef0c532982)

## Description

We are looking for a **Procurement & Admin Services Specialist** to support our day-to-day purchasing, office administration, facilities, inventory, and compliance activities.

This is a **hands-on generalist role** suited for someone who is organized, detail-oriented, and comfortable coordinating with vendors, building administration, government offices, and internal teams.

You don’t need to be an expert in every area—we’re looking for someone with solid **administrative, procurement, coordination, and documentation skills** who is willing to learn and take ownership of assigned tasks.

###   
What You’ll Do

**Procurement & Inventory**

-   Process Purchase Requisitions (PRs) and Purchase Orders (POs) using Jira Service Desk.
-   Request and compare vendor quotations and assist with vendor evaluation.
-   Maintain vendor records, price lists, contracts, and procurement documents.
-   Monitor office supplies, equipment, and asset inventory.
-   Conduct regular inventory checks and ensure records are accurate and updated.
-   Use tools such as **ChatGPT, Gemini, or Claude** to help with quotation comparisons, document summaries, and routine correspondence.

**Vendor & Delivery Coordination**

-   Coordinate with suppliers regarding orders, deliveries, schedules, and concerns.
-   Check delivered items and equipment against purchase specifications.
-   Monitor vendor performance and follow up on delayed or incomplete deliveries.
-   Coordinate vendor and contractor access with building administration and security.

**Facilities & Office Administration**

-   Conduct regular office walkthroughs to identify maintenance or facility concerns.
-   Coordinate with building administration and maintenance providers for repairs and preventive maintenance.
-   Monitor basic office conditions, including electrical, plumbing, HVAC, and general workspace concerns.
-   Assist with office events, meetings, transmittals, phone inquiries, and other administrative requirements.
-   Support HR, IT, Finance, and Operations with administrative requests.
-   Monitor seating arrangements, hot-desking, clean-desk guidelines, and general office readiness.
-   Prepare gate passes and other documents needed for the movement of company assets.

**PEZA & Regulatory Support**

-   Assist in processing **PEZA Farm-In/Farm-Out documentation** for company assets moved between sites, vendors, or for repair/calibration.
-   Maintain accurate records of assets temporarily moved outside the office and ensure their proper return.
-   Prepare and coordinate gate passes and required documents for asset movement.
-   Coordinate with **PEZA, Customs, building administration, security, and other relevant agencies** when needed.
-   Assist with business permits and regulatory requirements such as **Mayor’s Permits, FSIC, Sanitary Permits, and Barangay Clearances**.
-   Maintain organized files and documentation for government and regulatory requirements, including support for **SEC, BIR, PEZA, and NPC-related documentation**.
-   Ensure documents are complete, updated, and ready for audits or government inspections.

## Requirements

-   **1–3 years of experience** in procurement, administration, facilities support, or general operations; BPO/IT-BPM experience is an advantage.
-   Experience coordinating with **LGUs and government agencies** (e.g., BFP, PEZA, BIR, SEC, NPC).
-   Knowledge of **PEZA permits, Form 8106, e-PEZA documentation, and asset/capital equipment processing**.
-   Familiarity with **Ecozone customs clearance, gate checks, and asset reconciliation**.
-   Experience with **ticketing systems or PR/PO tracking tools** is preferred.
-   Knowledge of **office maintenance, inventory control, vendor coordination, and administrative filing**.
-   Strong ability to **multitask, follow compliance processes, and manage routine operational requirements**.
-   Willing to **travel between sites and government offices** as needed.
-   Bachelor’s degree in a related field preferred.
-   Proficient in **Microsoft Office/Google Workspace**; familiarity with **AI tools such as ChatGPT, Gemini, or Claude** is an advantage.
-   Relevant certifications in **project management, supply chain, procurement, AI productivity, or statutory compliance** are a plus.
-   Willing to report to the Ayala, Makati office as required under a hybrid work setup.

## Benefits

-   HMO with 1 free dependent upon hire
-   Life Insurance
-   20 PTO credits annually
-   Great Company Culture
-   Career Growth and Learning
-   Equipment provided
-   **Hybrid Set up**
-   **Earn Php 25,000 up to Php 29,500**