# Reception and Facilities Assistant

**Company:** [The Spectator](http://jobs.workable.com/companies/mT6Z319VjXdtbiP3APhbT7.md)
**Location:** London, United Kingdom
**Workplace:** on site
**Employment type:** Part-time
**Department:** HR & Services

[Apply for this job](http://jobs.workable.com/view/59f8641c-9841-4747-a042-e4bb080986ef)

## Description

We are looking for a friendly, organised and professional part-time receptionist to be the welcoming face of _The Spectator_. This is a varied front-of-house role, ideal for someone who enjoys interacting with people and ensuring the smooth day-to-day running of a busy office. 

The successful candidate will provide an excellent first impression for visitors while supporting the wider team with general reception, facilities and administrative duties. 

**Key Responsibilities:**

**Reception**  

-   Welcome and assist guests, visitors and clients in a warm and professional manner. 

-   Manage the reception desk and ensure the front-of-house area is tidy, welcoming and presentable at all times. 
-   Answer and direct incoming telephone calls promptly and courteously. 
-   Monitor the main entrance, greet arrivals and manage access to the building. 
-   Receive, sort and distribute incoming post and arrange outgoing mail. 
-   Coordinate courier deliveries and collections. 

**Facilities** 

-   Ensure the office is kept clean, safe, in a good state of repair and stocked with all necessary supplies; liaising with reception, cleaners, security and recycling companies 

-   Carry out regular checks of office areas, meeting rooms and communal spaces, reporting any issues promptly. 
-   Coordinate and troubleshoot general facilities issues and requests, escalating as required 
-   Arrange relevant contractor when maintenance is required  
-   Manage relationships with external contractors and coordinate maintenance visits and contractor access to the building. 
-   Ensure all emergency, security and safety systems and equipment are monitored, maintained and tested as appropriate 
-   Work with the reception team to ensure full coverage at all times and provide reception cover if/when required 
-   Support health and safety procedures, including reporting hazards and assisting with emergency procedures where required. 
-   Assist with office moves, events and other facilities-related projects as needed

## Requirements

-   Good spoken and written communicator 
-   Organised and good at taking in information 
-   A problem solver; enjoys looking for solutions 
-   Pro-active and capable of working on own initiative 
-   Personable and able to build relationships 
-   Hands-on attitude; able to work hard and perform tasks rapidly and efficiently 
-   Strong team player, reliable and honest 
-   Proficient using Microsoft Office