# Admin Executive

**Company:** [moomoo](https://jobs.workable.com/companies/rYBPx6Li26wNSnbH8JV4qn.md)
**Location:** Kuala Lumpur, Malaysia
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](https://jobs.workable.com/view/5bcb08e1-9212-43d9-addf-3f8223220bf0)

## Description

**Administrative & Reception Support (Executive level)**

-   Ensure smooth daily office operations by providing administrative and reception support in accordance with company policies and guidelines.
-   Assist in implementing and maintaining administrative procedures to improve workflow and operational efficiency.
-   Handle front desk duties, including welcoming visitors, attending to incoming calls, managing couriers and deliveries, and maintaining a professional reception area.
-   Manage multiple administrative tasks efficiently, prioritize assignments, and ensure timely completion with accuracy and proper follow-up.
-   Maintain accurate administrative records, filing systems, documentation, and trackers, ensuring information is properly updated and organized.
-   Assist in managing office supplies, stationery, pantry items, and other office necessities, including monitoring stock levels and coordinating purchases.
-   Coordinate with vendors, contractors, and building management on office maintenance, repairs, cleaning services, and other facility-related matters.
-   Support the preparation and processing of invoices, purchase requests, expense claims, and other administrative documentation.
-   Assist in arranging meeting rooms, coordinating meeting logistics, and ensuring facilities are properly maintained and ready for use.
-   Provide administrative support for company secretarial (COSEC) matters, including document preparation, coordination, filing, and follow-ups as instructed.
-   Support the planning, preparation, and execution of company events, employee engagement activities, and other internal functions.
-   Demonstrate initiative and responsibility in handling assigned tasks independently with minimal supervision, while maintaining effective communication and teamwork.
-   Undertake ad hoc administrative duties and other assignments as required by management.

## Requirements

-   Possess at least a Bachelor's degree in Business Administration or a relevant field.
-   Prefer minimum 1–2 years of relevant experience in office administration or a similar role.
-   Basic knowledge of administrative management practices and office procedures would be an advantage.
-   Convincing computer-literacy and tech-savvy level. Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
-   Good written and verbal communication skills in English, Mandarin, and Bahasa Malaysia.
-   Well-organized, detail-oriented, and able to multitask, prioritize tasks, and meet deadlines effectively.
-   Good communication, interpersonal, and teamwork skills with a positive working attitude.
-   Proactive, responsible, and resourceful, with good problem-solving skills and the ability to work independently.
-   Adaptable, willing to learn, and open to feedback and continuous improvement.
-   Prior experience in a shared services corporate environment, or the financial services industry would be an added advantage.

## Benefits

We offer a comprehensive and holistic work experience and package as follows:

-   **Competitive compensation & benefits.**
-   **Performance bonus**
-   **Convenient Access to Public Transport**
-   **Exam/Certification Sponsorship**
-   **Career Development Opportunities in the Financial Services Industry**
-   **Company Team Building & Bonding Activities**
-   **Free-Flow Pantry Snacks & Drinks**
-   **Dynamic, Multinational Working Environment**

Please note that only short-listed candidates will be contacted. Thank you.