# Executive Assistant / Personal Assistant

**Company:** [Talent Voyager](http://jobs.workable.com/companies/72poe6ekCSLSSSDRRzjb6n.md)
**Location:** Austin, United States
**Workplace:** on site
**Employment type:** Contract

[Apply for this job](http://jobs.workable.com/view/5df45c4d-1c4a-4107-8bc5-913bb0e9fc66)

## Description

We are hiring on behalf of our client, a fast-growing digital marketing agency, for an **Executive Assistant / Personal Assistantto the CEO**. These roles go beyond traditional support — it requires someone who can **anticipate needs, manage priorities, and operate as a trusted partner to the CEO** in a fast-paced, high-performance environment.

The ideal candidates are highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion.

### **Key Responsibilities (for Executive Assistant)**

-   Act as the primary point of coordination between the CEO and internal/external stakeholders
-   Manage complex calendars across multiple time zones and resolve scheduling conflicts
-   Own inbox management, prioritization, and drafting communications on behalf of the CEO
-   Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed
-   Plan and manage travel logistics, including last-minute changes
-   Support execution of special projects and operational initiatives
-   Prepare reports, presentations, and internal communications
-   Maintain confidentiality across all executive and business matters
-   Proactively identify gaps, inefficiencies, and areas for improvement

### **Key Responsibilities (for Personal Assistant)**

-   Household management (coordinating cleaning, laundry, ironing etc.)
-   Manage calendars, meetings, travel, and bookings
-   Support content and personal brand activities (coordination with editors, photographers, stylists)
-   Attend events, dinners, and gatherings alongside the founder, acting as a friendly and professional representative
-   Help organize social events such as rooftop yoga, dinners, and biweekly gatherings
-   Build and maintain connections in social settings, extending invitations and following up with contacts
-   Act as a cultural interpreter and support in international contexts
-   Coordinate photo shoots and creative media projects
-   Handle expense tracking, reimbursements, and personal requirements
-   Keep details running smoothly during events (e.g., managing phone or schedules so the founder can stay present)

## Requirements

### **What We’re Looking For**

-   3+ years of experience as an Assistant or similar role supporting senior leadership
-   Strong organizational and multitasking abilities in fast-paced environments
-   Excellent written and verbal communication skills in English
-   High level of discretion and professionalism
-   Ability to work independently and make decisions with limited guidance
-   Strong problem-solving mindset and ownership attitude
-   Comfortable working across time zones and adapting to changing priorities
-   Tech-savvy with the ability to quickly learn new tools and systems

### **Tools & Systems**

-   Google Workspace (e.g., Gmail, Calendar, Docs, Sheets, Slides)
-   Project management tools (e.g., Asana, ClickUp, Trello, Monday)
-   Communication tools (Slack, Zoom, Teams)