# Executive Assistant (Construction, New Zealand Market) - 204

**Company:** [D2B](http://jobs.workable.com/companies/dcaVtKQqXr9FwBNppNCBH9.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time
**Department:** RecOps

[Apply for this job](http://jobs.workable.com/view/5ebf1250-50d4-44c0-b63e-ba520bad86b8)

## Description

**Position: Executive Assistant / VA (Construction Industry)**[](https://www.morecroft.co.nz)

**Salary: up to PHP 75,000 per month**

**Working Hours & Conditions: Monday to Friday, 9:00 AM to 5:00 PM NZT**

**ROLE OVERVIEW**

The company has two directors are hands-on operators — out on site, winning work, and delivering complex projects across New Zealand. To support their growing workload, they are looking for a sharp, proactive, and highly organised Virtual Assistant / Executive Assistant to manage the flow of day-to-day communications, keep jobs and compliance obligations on track, and ensure nothing falls through the cracks.

This is a critical support role in a business where missed deadlines carry real regulatory and commercial consequences. You will be set up with a NZ VoIP phone number, a professional company email address, and full access to relevant business systems including WorkflowMax and government tender portals. If you are a self-directed, detail-driven EA or VA who thrives in a fast-paced, high-stakes environment — this role was made for you.

**Email & Communication Management (Top Priority)**

-   Triage and prioritise a high volume of daily emails across both directors' inboxes
-   Flag urgent items and draft professional responses to key correspondence on the directors' behalf
-   Ensure no important communication goes unanswered or unactioned

**Calendar & Schedule Coordination**

-   Manage calendars for both directors, coordinating meetings, site visits, and deadlines
-   Keep both directors informed of upcoming priorities and time-sensitive commitments in advance

**Job Workflow & Production Calendar**

-   Monitor the production calendar in WorkflowMax to track active jobs and upcoming project deadlines
-   Review newly accepted quotes and confirm all required documentation is in place within internal files
-   Notify relevant team members — including the workshop manager, admin team, council contacts, project managers, and sales — when new jobs are activated
-   Proactively flag potential scheduling conflicts or documentation gaps before they escalate

**Compliance & Permit Monitoring**

-   Track asbestos job notifications and permit expiry dates across all active projects
-   Send timely reminders to the relevant team members to prevent compliance lapses or regulatory issues
-   Maintain an organised and up-to-date log of compliance obligations across active and upcoming jobs

**Tender & Business Development Support**

-   Monitor government tender portals including GETS and other relevant platforms for suitable opportunities, alongside the internal QS
-   Summarise and flag relevant tenders for director review in a clear, concise format
-   Assist with the coordination of tender submissions as required

**Ad Hoc Research & Administration**

-   Conduct research tasks as directed — such as evaluating timesheet systems, supplier options, or industry tools
-   Provide clear, well-structured summaries to support director decision-making
-   Handle general administrative tasks to keep day-to-day operations running smoothly

## Requirements

-   **Minimum 2 years of solid, demonstrable experience as an Executive Assistant supporting multiple executives or directors within the Australian or New Zealand market**
-   **Background supporting directors or senior leaders in a trade, construction, or regulated industry environment**
-   **Familiarity with New Zealand compliance frameworks, permitting processes, or government procurement systems=**
-   **Experience with WorkflowMax or a comparable job/project management platform**
-   Comfortable working with government procurement or tender portals (GETS or similar)
-   Strong written English with the ability to draft professional business correspondence and emails on behalf of senior leaders
-   Exceptional organisational skills — able to manage multiple priorities simultaneously without prompting
-   Experience monitoring and coordinating tender submissions in a support capacity
-   Comfortable working independently and remotely with minimal day-to-day supervision
-   Discreet, trustworthy, and professional — this role involves access to sensitive business and compliance information
-   Confident navigating digital systems and learning new platforms quickly