# Executive Assistant

**Company:** [Allora](http://jobs.workable.com/companies/eXiAZJLec4hNiVWu1Df4dx.md)
**Location:** Athens, United States
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/60781a0b-f2b6-4ef9-9493-b9222aa600c3)

## Description

Our client, Hawthorne House, is seeking a highly organized, proactive, and professional Executive Assistant to provide direct support to the CEO. This is a dynamic, high-impact role that requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

The Executive Assistant will serve as a trusted partner to the CEO, managing business and personal priorities and overseeing administrative responsibilities for the CEO's Airbnb properties. The ideal candidate is resourceful, adaptable, customer service-oriented, and thrives in a role where no two days are the same.

### Responsibilities

-   Provide comprehensive administrative support to the CEO.
-   Manage calendars, appointments, meetings, and travel arrangements.
-   Screen and manage incoming phone calls, emails, and correspondence.
-   Coordinate meetings, prepare agendas, and take meeting notes as needed.
-   Handle confidential information with the highest level of professionalism and discretion.
-   Assist with personal assistant responsibilities, including scheduling personal appointments, coordinating errands, and managing personal projects.
-   Oversee day-to-day administrative tasks related to Airbnb properties, including guest communications, reservations, vendor coordination, maintenance scheduling, and ensuring properties are guest-ready.
-   Coordinate with vendors, contractors, and service providers to ensure timely completion of projects and maintenance.
-   Assist with special projects and operational initiatives as assigned.
-   Maintain organized electronic and physical filing systems.
-   Anticipate the needs of the CEO and proactively resolve issues before they arise.

**Physical Requirements**

-   Ability to sit, stand, bend, and occasionally lift or move office supplies and packages.
-   Ability to work on a computer for extended periods.
-   Ability to travel locally as needed to assist with errands or property-related responsibilities.

## Requirements

-   Excellent customer service skills
-   Mac proficiency preferred
-   Experience in MS Office
-   CRM knowledge and project management software preferred
-   Experience coordinating short-term rental properties (Airbnb or similar) is a plus
-   Self-motivated, detail-oriented, and able to work independently with minimal supervision

Reports directly to the CEO.