# Administration and Office Manager (All genders)

**Company:** [Alfadocs.com](null/companies/5inavfDDFJKpVeCyfu19xZ.md)
**Location:** Munich, Germany
**Workplace:** hybrid
**Employment type:** Full-time

[Apply for this job](null/view/60c6816f-5965-4e47-93ff-dbe0756977db)

## Description

At **AlfaDocs**, we’re on a mission to transform healthcare. Our software platform makes the daily lives of medical practices and patients easier by streamlining practice management and patient relationships. With our all-in-one, cloud-based solution, healthcare professionals can focus more on care and less on administration.

We take pride in our responsibility to deliver high-performance solutions while fostering a collaborative and respectful environment where everyone’s contributions are valued. We’re driven by a shared passion to make a lasting impact on the healthcare industry, creating a space where both our team and our customers thrive.

Activities

**Administration Tasks**

-   Invoicing: Overseeing the timely and accurate creation of client invoices and ensuring their distribution.
-   Balancing: Ensuring all financial records are in order and reconciled on a regular basis.
-   Banking: Managing daily banking activities, including transactions and deposits.
-   Cash Collection: Overseeing the collection of outstanding payments and ensuring timely follow-ups with clients.
-   Financial Reporting: Preparing monthly reports to provide insight into the financial health of the company.

**Office Management Tasks**

-   Employees' Travel Management: Organizing and coordinating travel arrangements, ensuring cost-effectiveness and adherence to company policies.
-   Inventory Management: Managing office supplies and inventory, including ordering and maintaining sufficient stock levels.
-   Accounts Set-Up for New Employees: Coordinating the setup of accounts and IT resources for new hires for a smooth onboarding.
-   Offboarding: Managing the offboarding process, ensuring all necessary steps are followed.
-   Office Management: Overseeing the day-to-day operations of the Munich office, including food, beverage, maintenance, and rent management.
-   Event Management: Organizing and managing internal office events, ensuring smooth execution within budget.

## Requirements

-   1–3 years of experience in administration and finance/accounting
-   Solid knowledge of accounting principles and familiarity with financial software or tools
-   Excellent organizational and time-management skills, with a proven ability to prioritize and manage multiple workstreams
-   Familiarity with Google Drive, Slack, Gmail
-   Fluent English and German (at least C1)
-   Italian-speaking skills are a plus

**Administrative Info:**

-   **Contract**: fixed term contract (12 months) with the aim of extending it to a permanent contract
-   **Salary**: 35K (flexilbe based on experience)
-   **Location:** Munich, Balanstraße 73, 81541 (Germany)
-   **Office Model:** Hybrid Mode 3 days in the office, 2 days remote
-   **Working hours**: Monday - Friday | 09:00 - 18:00 | 1-hour lunch break
-   **Trial Period**: 6 months
-   **Equipment**: laptop, headphones, keyboard, mouse, smartphone with unlimited data, and a dedicated office monitor
-   **Start Date**: October/November 2026

## Benefits

-   Welfare with Pluxee (600€ a year)

-   Bonus for paid English or German language courses.
-   Training courses, books, workshops, and team-building activities for personal and professional growth.
-   Partnership with Serenis (an online psychotherapy platform) - three sessions offered if needed.
-   Regular company reunions (yearly meetups, Christmas dinner)
-   Snacks and fruit always available in the office