# Founder's Associate (Recruiting Ops) **Company:** [Hire Overseas](http://jobs.workable.com/companies/cvRB9R7vtuSYbz8sUcfYEC.md) **Location:** Remote **Workplace:** remote **Department:** Internal [Apply for this job](http://jobs.workable.com/view/629b0276-7aaf-48f3-a244-f2a9c9c8b7ce) ## Description We're looking for a **Founder's Associate** to support two senior leaders across client management, recruiting operations, documentation, and weekly reporting at Hire Overseas. This is not a traditional EA role. You will be embedded directly with leadership, owning real operational responsibilities from day one and growing into a Chief of Staff or equivalent leadership role as the company scales. This role needs to be your primary professional commitment, not a side arrangement. We are looking for someone who is genuinely ambitious, thinks critically without being prompted, uses AI tools as a core part of how they work, and wants to grow into a strategic leadership position alongside a fast-moving global talent company. If you are a high-caliber operator who takes ownership instinctively, communicates proactively, and wants to build a career rather than fill a role, this is the opportunity. ### Why You'll Want to Join - You will be paid in **USD** (bi-monthly: every 15th and 30th) - **Paid Time Off** in accordance with company policy - Observance of **Holidays** per company guidelines - **100% remote setup** so you can work wherever you're most productive - This role requires availability during **US business hours** - Work directly alongside two senior leaders with full visibility into how the business operates - Explicit growth path to Chief of Staff or a senior leadership role as you demonstrate ownership and judgment - This role is your career priority, and we will treat it that way ### What You'll Work On **Client and Account Management Support** - Support senior leaders in managing active client relationships and keeping accounts organized and progressing - Track client status, hiring needs, and open items across all active accounts - Flag delays, risks, or action items before they become problems - Maintain organized client records and ensure all documentation is current and accessible **Recruiting Operations** - Review and screen candidates for active client roles using defined criteria and your own judgment - Keep candidate pipelines organized and moving without needing to be prompted - Track hiring progress across multiple client accounts simultaneously and surface updates to leadership proactively - Coordinate candidate communications and scheduling as needed **Documentation and Knowledge Management** - Own documentation across active projects, client accounts, and internal processes - Create and maintain SOPs, meeting notes, and operational records that are accurate and easy to reference - Build and improve internal documentation systems so that institutional knowledge does not live only in people's heads **Weekly Presentations and Reporting** - Prepare weekly presentations and status updates for senior leadership review - Compile data, highlights, and key action items from across client accounts and internal operations into clear, structured reports - Ensure leadership walks into every weekly review fully informed without having to chase for updates **AI-Native Workflow** - Use Claude, Claude Cowork, Claude Code, or similar AI tools as a core part of how you work every day - Apply AI to accelerate documentation, research, reporting, candidate review, and any other repeatable task - Proactively identify opportunities to use AI to remove friction and improve the quality of your output ### What You Bring - Genuine intellectual horsepower and critical thinking — you solve problems before being asked and surface insights rather than just status updates - Strong proficiency with Claude, Claude Cowork, or equivalent AI tools used daily in a professional context — this is a hard requirement - Experience in an EA, operations, recruiting coordination, or similar high-ownership support role - Excellent written and verbal English communication skills with a polished, professional tone - Highly organized with the ability to manage multiple active workstreams simultaneously without dropping details - Proactive and self-directed — you do not wait to be told what to do next and you do not need reminders to follow through - This must be your primary role and career priority, not a secondary commitment - Genuine ambition to grow into a Chief of Staff or senior leadership position over time ### Nice to Have - Experience in recruiting, staffing, or talent operations - Background supporting founders or senior executives in a fast-moving startup environment - Familiarity with Notion, Slack, HubSpot, or similar tools - Experience building internal documentation systems or SOPs from scratch - Prior experience in a role that required managing client relationships and internal operations simultaneously ### How to Apply Please include: 1. Your **updated resume** 2. A **short Loom video (1 to 2 minutes)** introducing yourself, describing why this role aligns with where you want to take your career, and walking through a specific example of a time you identified and solved a problem before being asked **Only candidates who submit a Loom video will be moved to the next step of the hiring process.** If you are ambitious, AI-native, and want to grow into a strategic leadership role by working directly alongside the founders of a fast-moving global talent company, this role gives you the access, the ownership, and the direct path to do exactly that.