# 57397580379 - Roadshow Coordinator - Sam's Club & Costco Operations

**Company:** [Activate Talent](http://jobs.workable.com/companies/kHFKsfd3NDgpPnY3GcwgQ2.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time
**Department:** AT1C

[Apply for this job](http://jobs.workable.com/view/648d6dd4-99d5-46d9-9101-39667adb17e2)

## Description

**Position**: Roadshow Coordinator - Sam's Club & Costco Operations

**Location**: Remote (Global)

**Employment Type**: Full-Time

**Type of contract**: Independent contractor 

🌎 Work from any corner of the world and be a part of the #remoteworkrevolution!‼️

**Position Overview:**

The Roadshow Coordinator is responsible for managing end-to-end operational coordination for retail roadshow events at Sam’s Club and Costco Wholesale locations. This role ensures seamless execution of roadshow logistics, inventory management, and cross-functional collaboration between internal teams and third-party logistics providers.

**Key Responsibilities:**

**1\. Transfer Order Management & Documentation:**

-   Create and manage Transfer Orders (TOs) for roadshow shipments to retail locations
-   Upload product assembly Work Orders (Kitting Requests) with appropriate lead times
-   Ensure all TOs include accurate Allocation Plans and are properly integrated between ERP and 3PL fulfillment systems
-   Maintain accurate documentation across master show schedules and internal tracking tools

**2\. Inventory Operations & Issue Resolution:**

-   Monitor and resolve inventory discrepancies for active roadshow locations
-   Coordinate with warehouse teams to address planogram (POG) discrepancies prior to show completion
-   Manage replenishment orders to maintain optimal stock levels during live events
-   Handle urgent shipment requests requiring expedited or overnight delivery

**3\. Schedule Management & Planning:**

-   Upload and maintain roadshow schedules within the ERP system
-   Coordinate with internal stakeholders to confirm show dates, locations, and product quantities
-   Manage changes to Bills of Materials (BOMs) and SKU configurations by location
-   Partner with cross-functional teams to finalize planograms prior to schedule uploads

**4\. Returns & Transfer Order Closure:**

-   Process and close return Transfer Orders for completed roadshows
-   Cross-reference fulfillment systems before closing TOs to ensure inventory accuracy
-   Manage partially fulfilled orders and determine proper line-item closures
-   Identify and resolve stale transfer orders to maintain clean system records

**5\. Cross-Functional Collaboration:**

-   Coordinate with fulfillment centers, logistics partners, and merchant teams
-   Work closely with inventory operations to resolve ERP and system discrepancies
-   Communicate with retail partners regarding show confirmations and operational changes
-   Partner with warehouse operations to ensure timely order fulfillment and shipping

**Requirements:**

**Required Skills & Qualifications:**

-   Strong organizational and project management skills
-   Experience working with ERP systems (e.g., NetSuite) and 3PL fulfillment platforms
-   Ability to manage multiple concurrent events and shifting timelines
-   Excellent cross-functional communication skills
-   Strong problem-solving ability, particularly in time-sensitive inventory and shipping scenarios
-   High attention to detail in documentation and order management
-   Comfortable working in fast-paced environments with evolving priorities

**Preferred Qualifications:**

-   Experience supporting warehouse club roadshows or retail event programs
-   Background in retail operations, supply chain, or inventory coordination
-   Familiarity with SKU-level allocation planning and BOM management

**Success Metrics:**

-   Timely and accurate creation and processing of Transfer Orders
-   Minimal inventory discrepancies across active roadshow locations
-   Seamless coordination of logistics across multiple retail partners
-   Accurate and efficient return processing and order closure