# Project Administrator- Albany, NY

**Company:** [Consigli Construction](http://jobs.workable.com/companies/kYbFsYCpZgmrPo853naXHH.md)
**Location:** Albany, United States
**Workplace:** on site
**Employment type:** Full-time
**Department:** Fulltime

[Apply for this job](http://jobs.workable.com/view/64fef583-4d19-45e3-ab8d-cadf87ab3399)

## Description

**Employment Type:**   Full-Time 

**FSLA:**  Salary/Exempt 

**Division:** Project Management 

**Department:** Project Management 

**Reports to:**  Senior Project Administrator / Project Executive 

**Supervisory Duties:** No 

The Project Administrator will serve as a well-rounded resource for multiple project teams, providing information and support on processes and procedures, and to help to keep the team organized. 

### **Responsibilities / Essential Functions** 

-   Set up and management of Project Management website (Procore). 
-   Aid in Owner, Architect, and Subcontractor setup within Procore and Timberline. 
-   Upload all project-related documents including drawings and specifications, order drawing sets and specifications books through a reprographics company upon request. 
-   Create document logs for contracts. 
-   Assist project team with submittal and material delivery log upload and updates, dunning letters. 
-   Subcontractor change order processing and tracking. 
-   Assist with subcontractor insurance tracking. 
-   Finalize Owner contracts and Owner change orders through AIA software. 
-   Distribute Raving Fans surveys to clients and executives. 
-   Support with receiving/organizing closeout documentation and submitting to client. 
-   Review and submit expense reports for Project Management and Project Services Group personnel. 
-   Track certified payroll. 
-   Site office/trailer setup, order office supplies, shipping labels upon request. 
-   Provide assistance with conference call setup, notification, calendar events. 
-   Aid in meeting and event preparation, scheduling, and meeting minutes. 
-   General administrative support of project team members. 

### **Key Skills** 

-   Outstanding attention to detail and an ability to prioritize and work on multiple tasks.  
-   Proactive, self-motivated, innovative, collaborative, problem solver.  
-   Proven ability to excel in a fast-paced environment.  
-   Strong team player with a positive attitude.  
-   Strong written and oral communication skills.

### Required Experience

-   A bachelor’s degree in a relevant field.  
-   Proficient in Timberline PM software.  
-   Proficient in Procore, or similar program.  
-   Proficient in DocuSign.  
-   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)