# Executive Assistant / Virtual Assistant

**Company:** [VirtueStaff](http://jobs.workable.com/companies/wdzSMJCk1SxKxqjB8aXwBe.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Contract
**Department:** Internal

[Apply for this job](http://jobs.workable.com/view/6a9af1a8-b08f-4a63-93c2-b24ebb1858bc)

## Description

VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.

### Responsibilities

-   Proven experience with email and calendar management
-   Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".
-   Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
-   Lead the onboarding process for new clients and pull together high-impact presentations for meetings
-   Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
-   Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

## Requirements

-   Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment
-   Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
-   Advanced knowledge of ActiveCampaign, Asana, and Google Drive
-   Strong Excel/Sheets knowledge and data exposure
-   Highly proficient in using AI tools to increase efficiency and speed
-   High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions

## Benefits

-   Work From Home
-   Performance Bonus