# Finance Operations Manager

**Company:** [MM Coaching Limited](https://jobs.workable.com/companies/iy1yathLWzD7QTecBv3S1j.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Contract

[Apply for this job](https://jobs.workable.com/view/707da8ef-a685-408c-95d0-4b68b633bf3e)

## Description

### Who We Are?

We help men save their marriages through results-oriented online coaching, often succeeding where

traditional counseling falls short. In under three years, we've achieved 10x growth and continue

delivering exceptional outcomes for our clients every day.

Follow us: [YouTube](https://www.youtube.com/@marriagereset) and [Instagram](https://www.instagram.com/joshhudson.marriagereset)

### What We're Looking For

We are looking for a highly organized and analytical **Finance Operations Manager** to own finance and operational administration across multiple entities.

This is a hands-on, execution focused role responsible for ensuring bookkeeping, billing, compliance deadlines, contractor administration, and corporate records run cleanly and predictably - with minimal founder involvement.

### Reporting Line & Accountability

-   Reports directly to the Managing Director/ Chief Financial Officer
-   Works closely with external accountants, tax advisors, and service providers under MD/CFO oversight
-   Responsible for accurate and timely financial execution; the MD/CFO retains oversight of strategy, structuring, tax positioning, and financial governance
-   Escalates material risks, compliance concerns, or cash flow issues to the MD/CFO proactively
-   Provides regular structured reporting to the MD/CFO income statement ratios, cash, close status, compliance calendar, and operational finance matters

### Key Responsibilities

**Multi-Entity Finance & Bookkeeping**

-   Own day-to-day bookkeeping across 8 entities (mixed monthly and annual cadence)
-   Manage month-end close in Xero, ensuring reconciled and audit-ready records
-   Maintain intercompany transactions and supporting documentation
-   Maintain clear visibility of cash positions across entities
-   Coordinate with external accountants for filings, statutory accounts, and reporting
-   Track international investments and support reporting across tax deadlines
-   Prepare structured monthly finance packs for CFO review

**Billing, Payments & Contractor Operations**

-   Manage billing, refunds, failed payments, disputes, and chargebacks
-   Oversee contractor administration and payments, including onboarding/offboarding document management, and invoice validation
-   Monitor recurring expenses, subscriptions, and company cards; support basic cost control and oversight

**Compliance, Renewals & Administration**

-   Maintain a master compliance calendar across all entities (renewals, filings, statutory deadlines)
-   Provide regular compliance status updates to MD/CFO
-   Coordinate administrative requirements for tax filings and renewals (document collection, timelines, confirmations)
-   Maintain organized, easy-to-find digital records and documentation
-   Ensure proactive management of renewals and obligations

**Corporate/Statutory Records & Financial Controls**

-   Maintain corporate records and support routine governance administration (e.g., preparing standard member/shareholder resolutions using templates; ensuring signing and proper storage)
-   Ensure corporate documentation is complete and audit-ready for CFO review
-   Own core financial controls and standards (reconciliations, clean audit trails, documentation quality, basic approval processes)
-   Escalate control weaknesses or governance gaps to CFO
-   Provide operational finance support as needed to ensure continuity of finance processes

**Process Improvement**

-   Document finance/admin workflows and implement practical process improvements
-   Reduce manual work through light automation and better systems
-   Build simple dashboards/reporting where helpful for visibility and predictability
-   Present improvement recommendations to CFO for approval where appropriate

### What Success Looks Like (First 90 Days)

-   All entities reconciled and running on a clear monthly/annual cadence
-   Month-end close running smoothly and predictably
-   Billing, disputes/chargebacks, and contractor workflows under control
-   Renewals/filings calendar established and proactive (no urgent last-minute requests)
-   Corporate records organized and consistently maintained
-   Founder time spent on finance/admin significantly reduced
-   2–3 meaningful process improvements implemented

## Requirements

-   CA qualified (newly qualified or experienced), with demonstrable hands-on experience in finance operations / bookkeeping
-   Strong Xero experience (multi-entity experience preferred)
-   Advanced Excel / Google Sheets
-   Highly organized, detail-driven, and calm under pressure
-   High integrity handling sensitive financial and corporate information
-   Comfortable working independently in a founder-led environment
-   Comfortable using AI tools for research and spreadsheet/data work, with strong validation habits
-   Experience with contractor-heavy environments, renewals/filings support, and corporate record-keeping is a plus.

## Benefits

-   **Salary Range:** $3500-$5000/month
-   **Work from Anywhere:** Enjoy the freedom of a fully remote position, giving you the flexibility to work from wherever you feel most productive.
-   **Ongoing Growth:** Get access to free training, resources, and continuous learning opportunities to help you level up your professional skills.