# Office Administrator

**Company:** [Kepak Group](http://jobs.workable.com/companies/apJvUah24epe4QDY8LmvWT.md)
**Location:** Ballymahon, Ireland
**Workplace:** on site
**Employment type:** Part-time
**Department:** Admin

[Apply for this job](http://jobs.workable.com/view/7583a0b1-7737-4916-a73e-289d9086d6b6)

## Description

_John Stone Fine Foods are a well-established supplier of high-quality dry aged beef. It has been built on the principal and traditional values from six generations of butchers. The John Stone philosophy has always been that of consistency._

_Delivering a consistently high quality product to our worldwide customers every time. We bring years of heritage, decades of craftsmanship and natural quality to deliver the most incredible eating experience._

We are seeking an organised, proactive, and customer-focused **Office Administrator** to join our busy and growing team in Ballymahon, Co. Longford. This is an excellent opportunity for someone who enjoys a varied role and thrives in a fast-paced office environment where no two days are the same.

As a key member of the administration team, you will play an important role in ensuring the smooth day-to-day operation of the office, supporting customers, processing orders, managing export documentation, and assisting with a variety of administrative functions.

**Working Hours:** Full-time, 8-hour shifts with an early start.

**Key Responsibilities**

_Customer Orders & Sales Administration_

-   Process customer orders received by phone, email, and text.
-   Provide excellent support to Irish and international customers.
-   Enter orders accurately on D365.
-   Liaise with production on stock availability and dispatch schedules.
-   Arrange stock transfers when required.

_Export & Customs Documentation_

-   Prepare export and customs documentation.
-   Complete paperwork using IMSOC Traces and IPAFFS.
-   Issue packing lists, certificates, and shipping documents.
-   Send order confirmations and dispatch paperwork to customers.

_General Administration & Office Support_

-   Maintain office records, filing systems, and databases.
-   Support accounts with administrative queries and documentation.
-   Prepare reports, correspondence, and business documents.
-   Assist with filing, scanning, photocopying, and document management.
-   Order office supplies and provide general office support.

## Requirements

**Essential Requirements**

-   Minimum 6 months' administration experience
-   Strong IT skills, including proficiency in Microsoft Office applications
-   Excellent communication skills, both written and verbal
-   Strong organisational and time management abilities
-   High level of accuracy and attention to detail
-   Proactive approach with strong follow-through on tasks
-   Professional and customer-focused attitude
-   Fluent English, both written and spoken

**Desirable**

-   Experience with export documentation or customs processes
-   Familiarity with Microsoft Dynamics 365 (D365)
-   Experience working in a busy office or customer service environment

_If you're an organised administrator who enjoys working in a fast-paced environment and takes pride in delivering excellent customer service, we'd love to hear from you._

## Benefits

**What can we offer you?**

-   **Company Pension**
-   **Paid Maternity Leave**
-   **Further Education support -** You’ll have clear pathways for advancement, supported by continuous professional development and a range of learning opportunities
-   **Subsidized Canteen**
-   **Refer a Friend Scheme -** Earn up to Get up to €500 for successfully referring a friend or family member to Kepak Group.
-   **Bike to Work Scheme -** Purchase a bike and safety equipment through a salary sacrifice scheme which reduces your taxable income – meaning you pay less tax!
-   **Long Service Awards -** We recognise, acknowledge and award the dedication and valuable contribution of long serving employees

#IND