# Executive Secretary

**Company:** [Rotana Hotels](https://jobs.workable.com/companies/1DHZUVfKm32Sn3vTDAotSL.md)
**Location:** Makkah, Saudi Arabia
**Workplace:** on site
**Employment type:** Full-time
**Department:** Al Marwa Rayhaan by Rotana

[Apply for this job](https://jobs.workable.com/view/75e75414-837c-4e52-bed7-bc4729906a5d)

## Description

-   Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
-   Review all incoming mail and prioritise it before forwarding to the General Manager
-   Act on routine standardised correspondence and inform the General Manager accordingly e.g. Requests for membership, accommodation, brochures
-   Co-ordinate and follow up with internal departments on behalf of the General Manager
-   Compose letters on behalf of the General Manager
-   Ensure all correspondence is filed in a methodical systematic basis
-   Attend meetings, record and distribute the minutes and follows up on action items
-   Handle all telephone calls and appointments for the General Manager, screen and prioritise calls as necessary
-   Maintain a database of contacts, which may be required by the General Manager
-   Organise travel and external business trips on behalf of the General Manager
-   Operate in a safe and environmentally friendly way to protect guests’ and employees’ health and safety, as well as protect and conserve the environment
-   Comply with the hotel environmental, health and safety policies and procedures