# Executive Assistant **Company:** [Lincoln Avenue Communities](http://jobs.workable.com/companies/p2Fh25QQSoqWpm6uMnFrQZ.md) **Location:** Santa Monica, United States **Workplace:** hybrid **Employment type:** Full-time **Department:** Business Administration & Operations [Apply for this job](http://jobs.workable.com/view/7742fbe3-d71d-4ed5-93ec-b365adbae152) ## Description **About Lincoln Avenue Communities** Welcome to Lincoln Avenue Communities (LAC)—a leading, mission-driven real estate private equity firm dedicated to strengthening communities through the development and preservation of affordable housing. As a vertically integrated developer, investor, and long-term operator, we deliver sustainable, high-quality homes to lower- and moderate-income individuals, seniors, and families across 33 states. Our growing portfolio—more than 200 properties and 30,000+ homes—reflects our commitment to long-term impact, operational excellence, and resident well-being. LAC is proud to be recognized as an industry leader, recently ranked No. 1 on Affordable Housing Finance’s 2025 AHF 50 list of top developers. Our approach combines strategic investment, thoughtful design, and community partnerships to deliver housing solutions that foster stability, opportunity, and resilience. ** About This Role** LAC is seeking an experienced, polished, and highly adaptable Executive Assistant to support three Vice Presidents & Project Partners on our Development team. This is a high-touch, high-visibility role for someone who thrives in a fast-paced environment, enjoys staying one step ahead, and takes pride in keeping complex priorities moving. In this role, you’ll work in close partnership with the VPs, their support team, and a collaborative team of Executive Assistants who help support operations across the firm. You’ll be a trusted partner to a busy deal team—bringing structure to shifting schedules, helping executives stay focused, and ensuring important work moves forward smoothly and efficiently. We’re looking for someone who is organized, responsive, detail-oriented, and service-minded, with the ability to manage a high-volume workload with professionalism, discretion, and sound judgment. This role is also a strong opportunity for someone who wants meaningful exposure to the business. You’ll support a team at the center of our development activity and gain insight into how deals move from start to finish within a mission-driven, growing organization. A key part of this role will be helping drive deal closings by coordinating a high volume of legal documentation, managing electronic and wet signatures, and supporting notarization needs to keep transactions on track. Beyond the day-to-day, LAC’s double-bottom-line business model makes this an opportunity to work at an impact-focused organization that is changing the lives of individuals, families, and communities across the country. This position reports to a Vice President and is based at our headquarters in Santa Monica, CA. Our office follows a hybrid schedule, with a requirement of 4 days per week in the office. **What You’ll Do** - Manage complex, high-volume calendars and scheduling through Microsoft Outlook, balancing shifting priorities and competing demands. - Review and help manage executive inboxes, including filing emails, tracking follow-ups, drafting correspondence, and responding on executives’ behalf with professionalism and sound judgment. - Coordinate and obtain signatures—electronic and wet—for legal and other time-sensitive documents across the firm. - In collaboration with the other Executive Assistant on the Development team, you will help drive deal closings by managing documentation workflows, notarization needs, and execution deadlines. - Coordinate internal and external meetings, team events, and other key internal and external touchpoints. - Track reports, maintain files, and capture meeting notes and follow-up items as needed. - Organize and submit expense reports accurately and on time. - Arrange business travel, including itineraries, agendas, and supporting logistics. - Conduct research and manage special projects as needed. - Provide backup support for the broader Executive Assistant team regarding coverage. - Assist with occasional light personal tasks, such as personal travel arrangements or reservations. - Use Gen AI tools thoughtfully to help draft communications, summarize information, organize content, and streamline day-to-day administrative work while maintaining strong judgment, accuracy, and confidentiality. - Take on additional responsibilities and special assignments as needed. ## Requirements **What You Bring** - Exceptional attention to detail and a strong ability to manage deadlines in a fast-moving environment. - A proactive, solutions-oriented mindset and the ability to anticipate needs before they arise. - Strong initiative and the ability to work independently while staying closely aligned with executive priorities. - Excellent written and verbal communication skills, with the confidence to draft and respond to emails on behalf of executives. - Comfortably manage executive inboxes with a high level of judgment, discretion, and professionalism. - Experience or comfort using Gen AI tools to work more efficiently, improve organization, and support high-quality output, paired with sound judgment around accuracy, confidentiality, and appropriate use. - A sharp, polished, and highly professional presence. - A positive attitude, strong sense of ownership, and a genuine willingness to jump in wherever needed. - A service-oriented approach and genuine enthusiasm for supporting a busy, high-performing team. - Strong organizational skills and the ability to juggle multiple priorities without losing sight of the details. - A collaborative style and the ability to build strong relationships across teams and levels of the organization. - Flexibility, adaptability, and the ability to stay calm and effective in a fast-paced environment. - A high level of discretion and the ability to handle confidential information with care. ** Your Education and Experience** - 5+ years of Executive Assistant experience, preferably supporting senior leaders in a finance environment or another similarly fast-paced industry. - Associate’s degree required; Bachelor’s degree strongly preferred, or equivalent combination of education and relevant experience. - California Notary Public commission is a major plus; willingness to become a Notary Public is required. - Highly proficient in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint. - Experience managing complex calendars, travel, expenses, and document workflows. - Experience supporting document execution processes, including legal documents requiring signatures and notarization, is strongly preferred. - Proven ability to handle sensitive information and communicate on behalf of executives with sound judgment, discretion, and professionalism. ## Benefits **Benefits & Compensation** The expected salary range for this position is $115,000 - $120,000 per year, based on qualifications and experience. In addition to the base salary, employees are eligible for a comprehensive benefits package: - Semi-annual Performance-Based Bonuses - 100% Covered: Medical, Dental & Vision Insurance (including family/dependents) - 401(k) plan With Company Matching & No Vesting Period - Life & Disability Insurance - Generous Paid Time Off, Paid Holidays & Sick Time - Paid Parental Leave - Engaging Company Events & Team-Building Experiences - Career-Building Learning Programs & Development Opportunities - Complimentary Daily Lunch for On-site Employees - On-site Gym Access for Santa Monica Employees