# Facilities Manager

**Company:** [Pele Energy Group](http://jobs.workable.com/companies/6AJSW81gSA3EiCbCUKqu3s.md)
**Location:** Sandton, South Africa
**Workplace:** on site
**Employment type:** Full-time
**Department:** Pele Energy Group

[Apply for this job](http://jobs.workable.com/view/78c52609-2e17-45bd-9387-881c02a50dad)

## Description

The Facilities Manager is responsible for the effective management and operation of the Pele Energy Group’s facilities, office environments, and support services across the Johannesburg Head Office and Cape Town satellite office.

The role is responsible for ensuring that all office facilities are safe, compliant, fully operational, cost-effective, and aligned to business requirements. This includes management of building operations, workplace services, maintenance, supplier relationships, office operational support, health and safety compliance, and facilities staff.

The Facilities Manager will also provide operational support to all business units and ensure a professional, functional, and efficient workplace environment across all offices.

## Requirements

**Facilities & Building Management**

-   Manage the daily operations and maintenance of the Johannesburg Head Office and Cape Town satellite office.
-   Ensure all facilities, equipment, and office infrastructure are maintained to a high operational standard.
-   Oversee preventative and reactive maintenance programmes.
-   Manage building services including:

-   Electrical systems
-   Air conditioning and HVAC
-   Plumbing
-   Generators and backup power systems
-   Security systems and access control
-   Fire and safety systems
-   Lighting and utilities

-   Liaise with landlords, managing agents, contractors, and service providers regarding facilities-related matters.
-   Conduct regular office inspections and implement corrective actions where required.
-   Support business continuity and operational readiness across all office locations.

**Office Operations & Workplace Management**

-   Ensure smooth day-to-day office operations across all sites.
-   Manage office space allocation, office moves, seating arrangements, and workspace planning.
-   Ensure meeting rooms, kitchens, reception areas, pause areas, and common spaces are maintained and operational.
-   Manage office consumables, stationery, refreshments, cleaning materials, and operational supplies.
-   Ensure appropriate stock levels and procurement controls are maintained.
-   Support company meetings, events, executive requirements, and internal operational needs.

**Health, Safety & Compliance**

-   Ensure compliance with the Occupational Health and Safety Act (OHSA) and applicable workplace regulations.
-   Coordinate health and safety inspections, audits, and risk assessments.
-   Ensure fire safety equipment, evacuation procedures, and emergency preparedness plans are maintained.
-   Manage workplace incidents and ensure corrective actions are implemented.
-   Maintain facilities compliance documentation and records.

**Supplier & Contractor Management**

-   Source, appoint, and manage service providers and suppliers.
-   Manage supplier contracts, service level agreements (SLAs), and performance standards.
-   Oversee service providers including:

-   Cleaning services
-   Security providers
-   Maintenance contractors
-   Office suppliers
-   Catering and hospitality suppliers

-   Ensure cost-effective procurement and quality service delivery.
-   Monitor supplier performance and resolve service-related issues.

**Team Management**

-   Manage and lead a team of:

-   Office Managers
-   Reception and support staff
-   Cleaning staff

-   Monitor staff performance, attendance, and productivity.
-   Provide coaching, support, and performance management where required.
-   Ensure adequate staffing and operational coverage across offices.

**Financial & Administrative Management**

-   Prepare and manage facilities and office operations budgets.
-   Monitor operational expenditure and identify cost-saving opportunities.  

-   Approve supplier invoices and ensure accurate record keeping.
-   Prepare monthly operational and facilities reports for management.
-   Assist with annual budgeting and procurement planning.

**Business Support**

-   Provide facilities and operational support to all business units as required.
-   Respond effectively to operational requests and workplace issues.
-   Support workplace initiatives that improve employee experience, efficiency, and office functionality.

**Desired Skills and Qualifications**

-   Diploma or Degree in Facilities Management, Operations Management, Property Management, Business Administration, or related field.
-   Minimum 5 years’ experience in facilities or office operations management.
-   Experience managing multiple office locations.
-   Experience managing service providers, suppliers, and support staff.
-   Strong understanding of building management systems and office operations.
-   Working knowledge of Occupational Health and Safety legislation in South Africa.
-   Proficient in Microsoft Office Suite.
-   Valid driver’s licence and willingness to travel between offices when required.

**Competencies**

-   Strong leadership and people management skills
-   Excellent organisational and planning abilities
-   Strong problem-solving and decision-making capability
-   Financial and budget management skills  

-   Supplier negotiation and contract management
-   Strong communication and stakeholder management skills
-   Ability to work under pressure and manage multiple priorities
-   High attention to detail and service delivery orientation