# Personal Assistant

**Company:** [Universal Travel Concierge](null/companies/fLEmKpNCjHmove632MnxpJ.md)
**Location:** Miami, United States
**Workplace:** hybrid
**Employment type:** Full-time

[Apply for this job](null/view/7b4641b7-2965-4139-80f3-9a67e71e6063)

## Description

Position Overview

The Executive & Personal Assistant is responsible for helping the Founder manage day-to-day personal and business responsibilities. This individual serves as a central point of organization, helping coordinate schedules, meetings, travel, communications, errands, projects, and follow-ups across multiple companies and personal commitments.

The ideal candidate is extremely organized, responsive, discreet, proactive, and comfortable working in a fast-paced environment where priorities can change quickly.

## Requirements

Key Responsibilities

-   Manage the Founder's calendar, appointments, meetings, calls, and daily schedule.
-   Maintain a daily and weekly priority list and ensure important tasks are completed.
-   Schedule and coordinate business meetings, personal appointments, dinners, events, and other commitments.
-   Monitor upcoming deadlines and provide reminders and follow-ups.
-   Coordinate travel, including flights, hotels, transportation, itineraries, and reservations.
-   Prepare detailed itineraries and daily schedules when needed.
-   Handle personal reservations, appointments, errands, purchases, deliveries, and other requests.
-   Assist with business responsibilities across UTC, The College Butler, and Table and Chair.
-   Communicate with employees, vendors, clients, partners, and other contacts on behalf of the Founder when authorized.
-   Follow up with employees and managers regarding outstanding tasks and deadlines.
-   Help coordinate interviews, meetings, employee schedules, and company projects with HR and management.
-   Organize documents, receipts, invoices, contracts, and other important records.
-   Prepare basic reports, spreadsheets, presentations, emails, and internal communications.
-   Track outstanding payments, invoices, deposits, and administrative items and bring them to the Founder's attention.
-   Coordinate vendors and service providers for personal and business needs.
-   Assist with events, hospitality arrangements, client experiences, and special projects.
-   Maintain contact lists and important company and personal information.
-   Help organize the Founder's email, messages, and correspondence.
-   Identify items requiring immediate attention and escalate them appropriately.
-   Handle confidential personal, financial, employee, client, and company information with strict discretion.
-   Be available for reasonable after-hours or urgent requests when required.
-   Anticipate needs and solve routine issues before they require the Founder's direct involvement.

## Benefits

-   Paid Time Off (Vacation, Sick & Public Holidays)
-   Training & Development
-   Work From Home