# Receptionist/Administrative Assistant

**Company:** [Polymer Capital China](https://jobs.workable.com/companies/7JDy8o7Kc7xypCDHZ68YcC.md)
**Location:** Shanghai, China
**Workplace:** on site
**Employment type:** Full-time
**Department:** Administration

[Apply for this job](https://jobs.workable.com/view/80405736-32b1-46ec-8d53-dd3f817e4bc1)

## Description

### Responsibilities

-   Manage front desk operations, including welcoming visitors, handling calls, and coordinating meeting room arrangements.
-   Oversee day-to-day office operations, facilities management, and workplace maintenance.
-   Coordinate vendors, office supplies, procurement activities, and inventory control.
-   Process invoices, petty cash, and office-related payments in compliance with company procedures.
-   Arrange business travel, visitor logistics, and meeting support.
-   Support employee onboarding and offboarding, including access cards and workspace setup
-   Organize and support events and employee engagement activities.
-   Maintain office records, administrative reports and documentation.
-   Act as the main point of contact for office-related queries and administrative support.[](https://pagcloud-my.sharepoint.com/personal/clo_pag_com/_layouts/15/Doc.aspx?sourcedoc=%7B2770DDD0-9A40-402C-9200-4FC34D84F327%7D&file=TW_Administrative%20Assistant%20SLA_20250307.docx&action=default&mobileredirect=true&DefaultItemOpen=1)[](https://pagcloud-my.sharepoint.com/personal/jwong_pag_com/_layouts/15/Doc.aspx?sourcedoc=%7B68ABEFB7-0F48-4E8F-B782-7219A7A5DF52%7D&file=2025%20Team%20Goals_Admin.pptx&action=edit&mobileredirect=true&DefaultItemOpen=1)

## Requirements

-   Diploma or Bachelor's Degree in Business Administration or a related field.

-   More than 3 years of experience in administration, reception, office management, or workplace services.
-   Strong organizational, multitasking, and coordination skills.
-   Excellent communication and interpersonal skills with a professional and service-oriented approach.
-   Experience managing vendors, facilities, procurement, and office administration processes.
-   Proficient in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint.
-   Strong attention to detail, problem-solving ability, and ability to handle confidential information.
-   Self-motivated, proactive, and capable of working independently in a fast-paced environment.