# AI Native Executive Assistant

**Company:** [Hire Overseas](http://jobs.workable.com/companies/cvRB9R7vtuSYbz8sUcfYEC.md)
**Location:** Remote
**Workplace:** remote
**Employment type:** Full-time
**Department:** Pixel and Code

[Apply for this job](http://jobs.workable.com/view/8550b66d-e504-4381-890b-dfad72e46cd8)

## Description

### 💼 AI Native Executive Assistant  
🌎 LatAm  
🏠 Remote

### **About Our Client**

Our client is a fast-moving, early-stage AI health technology company operating across two distinct business verticals, spanning clinical and performance/wellness.

### **About the Role**

Our client is looking for an **AI Native Executive Assistant** to build and maintain the company's operational infrastructure. You will own the internal operating system, implement and integrate the AI toolstack, automate recurring processes, and serve as chief-of-staff support to the founder.

This is not a traditional EA role. You'll build tools and automations independently using no-code and low-code platforms, configure cross-platform workflows, and proactively replace manual processes with scalable systems. No traditional engineering background is required, but genuine comfort building with AI tools and automation platforms is essential.

### **Responsibilities**

-   Build and maintain a centralized company operating system in Notion, including OKRs, meeting notes, and project context
-   Create a single source of truth across the organization and keep documentation current as the company scales
-   Implement and integrate the AI-native toolstack, including Grain, Attio CRM, Linear, and other automation tools
-   Configure permissions, workflows, and integrations for seamless cross-platform operations
-   Stay current on new tools and proactively recommend additions or replacements
-   Audit and automate recurring operational processes, replacing manual tasks with scalable systems
-   Use tools like Claude, Cursor, Zapier, or Make to build internal automations, such as auto-populating Linear from monthly goals
-   Track founder follow-ups and action items across two business verticals, ensuring nothing falls through the cracks
-   Book travel, coordinate scheduling, and manage logistics on the founder's behalf
-   Maintain visibility across both business lines and proactively surface blockers, priorities, and pending decisions

### **What We're Looking For**

-   Proven experience as an EA, chief of staff, or in operations, with a strong systems-building component
-   Demonstrated ability to build workflows and automations using no-code or low-code platforms like Zapier, Make, or n8n
-   Hands-on experience with AI tools such as Claude, ChatGPT, or Cursor in a professional context
-   Experience building and maintaining Notion workspaces, including documentation, OKRs, and project management systems
-   Familiarity with tools like Linear, Attio, or similar task tracking and CRM platforms
-   Highly organized with strong follow-through, managing multiple priorities across parallel workstreams
-   Proactive and self-directed with a bias toward building systems rather than managing tasks manually
-   Excellent written English communication skills

### **Nice to Have**

-   Experience supporting a founder or executive across multiple business verticals simultaneously
-   Background in an early-stage startup or high-growth technology company
-   Familiarity with Grain or similar meeting intelligence and recording platforms
-   Experience with basic scripting or prompt engineering to extend automation capabilities
-   Exposure to health technology, clinical operations, or performance and wellness industries

### **Work Schedule**

-   **100% remote setup** so you can work wherever you're most productive
-   This position operates on a **full-time basis**, with dedicated hours to ensure alignment with the team and delivery of quality work
-   Availability during **US business hours**, with high availability including reachability outside of standard hours when the situation calls for it

### **Compensation & Time Off**

-   Compensation paid in **USD**
-   Paid **bi-monthly** on the 15th and 30th
-   **Paid Time Off** according to company policy
-   **Holidays observed** according to company guidelines

### **Application Requirements**

Shortlisted candidates will be invited to a screening call as the next step in the hiring process.