# Office Administration & Facilities Management

**Company:** [Fuku](null/companies/cVzy4Zi49yLx9EZznjyX2v.md)
**Location:** Dubai, United Arab Emirates
**Workplace:** on site
**Employment type:** Full-time

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## Description

Job Responsibilities  
  
Office Administration & Facilities Management  
\- Conduct office procurement to ensure sufficient supplies in the pantry.  
\- Take inventory of stationery and place purchase orders as needed.  
\- Liaise with contractors and building management to coordinate office repairs, maintenance, and daily upkeep.  
\- Coordinate cleaners to arrange cleaning schedules and various administrative support tasks.  
\- File office ledgers, supplier contact information, and all administrative documents.  
\- Manage courier collection, delivery, and shipments on demand.  
\- Oversee meeting room arrangement and general office logistics support.  
\- Administer staff access cards, including new card applications and replacements.  
\- Coordinate with external vendors for access cards, staff ID badges, and ad-hoc printing requests.  
\- Manage staff parking allocation, update parking assignments, and changes in the system to guarantee data accuracy.  
\- Ensure smooth daily operation of the Dubai office; escalate emergent issues in a timely manner.  
  
Finance, Budget & Vendor Management  
\- Process payments for rent, utilities, service providers, and suppliers.  
\- Track office budgets and control expenditures to keep costs within approved limits.  
\- Review, record, and file invoices to ensure timely submission and payment.  
\- Engage external suppliers and service providers in accordance with business requirements.  
  
Employee Support & HR Coordination  
\- Address daily administrative requests from employees.  
\- Arrange onboarding logistics for new hires, including welcome gifts and HR-related arrangements.  
\- Collaborate with the HR team to plan and execute team-building activities, holiday celebrations, and employee engagement initiatives.  
  
IT Support & New Joiner Assistance  
\- Maintain regular communication with local IT support; escalate urgent issues to HQ IT team.  
\- Assist IT staff with laptop setup for new employees.  
\- Coordinate with relevant technical teams for IT equipment applications and troubleshooting.  
  
Mandatory Requirements  
  
\- Excellent organizational and time management skills.  
\- Ability to prioritize tasks and handle multiple concurrent assignments independently.  
\- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).