# Secretary

**Company:** [TopFloor](http://jobs.workable.com/companies/fwDR49opVYVRKZsvkW5Ea8.md)
**Location:** Lusaka, Zambia
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/892bf6fe-9230-440c-a14f-fcb5dda97006)

## Description

Our Client a multinational engineering and construction organisation is looking to hire a Secretary for their Business Development department. The ideal candidate is a proactive professional who thrives in delivering administrative efficiency in a fast-paced engineering environment and is committed to maintaining strict confidentiality.

**Key Responsibilities**

-   Provide comprehensive administrative support to the Commercial Department to ensure operational efficiency.

-   Assist in the preparation, tracking, and management of commercial documentation and project-related administrative tasks.
-   Coordinate complex meeting schedules, prepare agendas, document detailed meeting minutes, and actively track the progress of action items to ensure timely completion.
-   Support the drafting, review, and organization of commercial contracts and correspondence.
-   Maintain a robust, secure, and accessible digital and physical archiving system for all project and departmental records.
-   Manage registrations, permit applications, and compliance filings with relevant government authorities and regulatory bodies.
-   Ensure all departmental documentation aligns with local regulatory standards.
-   Execute ad-hoc tasks as assigned by management, demonstrating adaptability and a solution-oriented approach.

## Requirements

-   Diploma in Business Administration, Engineering Management, Administrative Management. A Bachelors Degree is Preferred.
-   Minimum of 2 years of professional experience, preferably within the engineering, construction or a related commercial sector that engages often with Government agencies.
-   Advanced command of the Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
-   Familiarity with Zambian government procedures, regulatory compliance, and local business practices is highly preferred.
-   Exceptional attention to detail with a proven track record of handling multiple priorities under pressure.
-   Proven ability to handle sensitive information with a high level of discretion and confidentiality.
-   Strong interpersonal and written communication skills suitable for a multinational corporate environment.

**How to Apply**

Interested candidates should submit their application on our job portal before 10th July 2026. Only shortlisted candidates will be contacted.

**TopFloor Limited is an equal opportunity employer and does not charge candidates for job placement.**