# Clerical & Administrative Support - Billing & Office Operations

**Company:** [Al Warren Oil Company Inc.](http://jobs.workable.com/companies/mqXmyGZMimrp1zansrWmoi.md)
**Location:** Bensenville, United States
**Workplace:** on site
**Employment type:** Full-time
**Department:** Distribution

[Apply for this job](http://jobs.workable.com/view/8af5c882-0497-45e4-a31d-fef0cdcb7445)

## Description

### **Overview**

Al Warren Oil Company has been a trusted provider of fuel, lubricants, and DEF solutions since 1948. As a family-owned company, we pride ourselves on reliability, integrity, and long-term partnerships with both our customers and our employees.

We are currently seeking a detail-oriented and organized **Clerical & Administrative Support Specialist** to join our Bensenville office. This role plays a critical part in supporting our Fuel and Lubricant divisions through accurate billing, order processing, customer account support, and general office administration.

If you are highly organized, dependable, and thrive in a structured office environment where accuracy matters, we encourage you to apply.

### **Key Responsibilities**

### **Billing & Account Support**

-   Process and generate customer invoices for fuel, lubricant, and DEF deliveries with a high level of accuracy.
-   Verify pricing, gallons, product codes, and delivery documentation before billing.
-   Assist with resolving billing discrepancies by coordinating with sales, operations, and accounting.
-   Maintain organized billing records and supporting documentation.
-   Support Accounts Receivable with invoice copies, customer inquiries, and payment follow-ups as needed.
-   Enter supplier invoices and verify costs when required.

### **Order Entry & Administrative Support**

-   Accurately enter fuel and lubricant orders into internal systems.
-   Maintain and update customer account information, tax exemptions, and pricing structures.
-   Answer and direct incoming phone calls professionally.
-   Assist walk-in drivers, customers, and staff at the service window.
-   File, scan, copy, and maintain organized digital and physical records.
-   Communicate internally with sales and operations teams regarding order details or corrections.
-   Provide general office support to ensure smooth daily operations.

## Requirements

### **What We’re Looking For**

-   Previous experience in clerical, administrative, billing, or office support roles.
-   Strong attention to detail and ability to work with numbers accurately.
-   Comfortable using Microsoft Office (Excel, Outlook, Word).
-   Experience with accounting software or ERP systems is a plus.
-   Ability to prioritize tasks and meet deadlines in a fast-paced environment.
-   Strong communication skills and a professional, customer-focused attitude.
-   Dependable, organized, and able to work independently while supporting a team.

## Benefits

At Al Warren Oil, we believe in taking care of our employees. In addition to competitive pay, we offer a comprehensive benefits package, which includes:

-   Empower 401(K) Retirement Program with a company match from Day 1.
-   Blue Cross Blue Shield Health Insurance that includes prescriptions, vision, and dental.
-   3 levels of PPO coverage for individuals and family.
-   HSA with Employer Contributions.
-   Life Insurance Policy - Additional Life and Disability Coverage Available.
-   Paid vacations, time off, and holidays.

We offer these benefits because we understand that our team's well-being is vital to our success. Apply today to become a part of the Al Warren Oil family, where your contributions are valued and your hard work is rewarded.