# Executive Assistant

**Company:** [HR One](http://jobs.workable.com/companies/uLUgiuTefPXCeqmjcFtstG.md)
**Location:** Utica, United States
**Workplace:** on site
**Employment type:** Full-time
**Department:** Saranac Matt Brewing Company

[Apply for this job](http://jobs.workable.com/view/90550282-6bac-400a-8a9c-2cea6f421a41)

## Description

**Why join FX Matt Saranac Brewing Co.?**

-   As the oldest family-owned brewery in New York State—and the fourth oldest in the U.S.—FX Matt offers a stable, historic workplace along with competitive pay and benefits.
-   Based in Utica, NY, the company is a proud fourth-generation, family-owned business with deep roots in the community.
-   The brewery is highly regarded for its positive culture, with employees often describing a strong “family” atmosphere.
-   Team members report a meaningful work experience, with opportunities to learn and grow.
-   FX Matt is recognized for crafting high-quality, award-winning beers, including Saranac and the iconic Utica Club.

The Executive Assistant provides high-level administrative support to the executive team and ensures the smooth and efficient operation of the executive office. This role requires exceptional organizational skills, the ability to multitask, and a professional demeanor to handle sensitive matters with discretion.

Key Responsibilities:

**Administrative Support:**

-   Manage executive calendars, schedule appointments, and coordinate meetings.
-   Prepare and organize materials for meetings, presentations, and reports.
-   Handle incoming and outgoing communications, including phone calls, emails, and mail.

**Document Management:**

-   Draft and proofread correspondence, memos, and reports.
-   Maintain filing systems, both electronic and physical, ensuring documents are organized and accessible.

**Meeting and Event Coordination:**

-   Organize internal and external meetings, conferences, and events.
-   Handle logistics such as venue booking, catering, travel, and other necessary arrangements.

**Confidentiality and Discretion:**

-   Handle confidential information with the utmost professionalism and discretion.
-   Serve as a liaison between the executive team and other stakeholders, ensuring smooth communication and resolution of issues.

**Office Management:**

-   Ensure the office runs efficiently by managing office supplies, equipment, and general administrative tasks.
-   Assist with special projects as requested by the executive team.

**Travel Coordination:**

-   Arrange domestic and international travel, including flight bookings, accommodations, and itineraries.
-   Prepare detailed travel plans and ensure timely bookings.

**Project Support:**

-   Assist in managing and tracking various projects, deadlines, and deliverables.
-   Prepare and maintain project documentation, presentations, and reports.

## Requirements

**Qualifications:**

-   Proven experience as an Executive Assistant or similar role.
-   Strong organizational and time-management skills.
-   Excellent written and verbal communication skills.
-   Ability to handle multiple tasks simultaneously and prioritize effectively.
-   Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office tools.
-   Discretion and confidentiality in handling sensitive information.
-   **A proactive and solution-oriented attitude.**

## Benefits

**Salary Range: $45,000 - $60,000 DOE**

**Benefits:**

-   Health insurance
-   Dental insurance
-   Vision insurance
-   Retirement plan
-   Paid time off

Job Type: Full-time

Experience:

-   Relevant: 5 years (Preferred)

Work Location: In person