# Labour Desk Administrator

**Company:** [Tatu City](http://jobs.workable.com/companies/qcR7dmBMkzBx92LjgJfYWJ.md)
**Location:** Tatu City, Kenya
**Workplace:** on site
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/97c254ac-42b8-4114-9076-c80783a62e56)

## Description

In this role, you will provide first line helpdesk support to and be part of our Labour Hire Desk team, to support the general administration within Tatu City 

Responsibilities

-   Accurately capture and input data for all new labour requests.
-   Ensure smooth day-to-day office administration, including filing, documentation, and call management.
-   Monitor and coordinate the transfer and allocation of labour across the project to optimize efficiency.
-   Collaborate with all project teams to ensure the right quantity and quality of labour is deployed.
-   Coordinate and support labour forecasting requirements across projects within Tatu City.
-   Ensure job opportunities at the labour desk are effectively communicated to the neighboring community.
-   Serve as a professional and approachable point of contact for all labour-related queries and concerns.
-   Manage incoming and outgoing calls in a timely and professional manner.
-   Perform administrative tasks related to attendance tracking and contractor payroll processing.
-   Liaise with contract staff and subcontractors to ensure timely submission of required information.
-   Respond to queries promptly and escalate issues where necessary.
-   Work closely with Contract and Facilities Managers to improve service delivery and reporting processes.
-   Support payroll preparation by verifying timesheets and ensuring accurate data entry into the payroll system.
-   Ensure casual workers’ payment schedules are prepared and submitted on time.
-   Track and manage leave days for contracted staff effectively.
-   Monitor contract timelines and notify management of upcoming renewals or expiries.
-   Ensure compliance with company policies, labour laws, and health and safety requirements.
-   Prepare and submit labour reports, including headcount, absenteeism, and productivity updates.
-   Ensure all labour documentation is complete and up to date, including contracts, identification, and statutory details (NSSF, SHA, KRA PIN).

## Requirements

Bachelor’s degree in HR or Business Administration

At least three (3) years’ experience in a similar set up or experience with operative labour teams within a civil engineering or construction business.

Demonstrates excellent Customer Service

Proven ability to organize labour resourcing requirements.

Proficiency in Microsoft Office and payroll/HR skills.

Excellent organization and record keeping skills.

Ability to work under pressure and manage multiple tasks efficiently.