# Executive Assistant / General Admin Assistant

**Company:** [IBMC](http://jobs.workable.com/companies/c3DF7rNDzoXfKwb66Rh2C7.md)
**Location:** Mengwi, Indonesia
**Workplace:** hybrid
**Employment type:** Full-time

[Apply for this job](http://jobs.workable.com/view/99452a01-91bb-43eb-9681-4612bb0a7846)

## Description

IBMC is assisting our client in hiring a proactive and versatile **Executive Assistant / General Admin Assistant** to provide comprehensive operational and administrative support across their teams. This role is critical to ensuring smooth internal workflows, supporting cross-functional teams, and enabling management to focus on strategic initiatives. The ideal candidate is organized, detail-oriented, highly proactive, and comfortable working in a dynamic, fast-growing environment.

**  
Key Responsibilities**

**Operational & Administrative Support**

-   Manage calendars, scheduling, and correspondence for management and teams.
-   Organize, maintain, and track company documents, reports, and internal records.
-   Prepare summaries, notes, checklists, and internal references to streamline team workflows.
-   Assist with internal reporting, basic data tracking, and project follow-ups.

**Cross-Team Coordination**

-   Act as a point of contact across different teams to facilitate communication and task completion.
-   Track progress on projects and ensure deadlines are met, escalating blockers when needed.
-   Support onboarding and internal processes for new hires.

**Process & Workflow Optimization**

-   Identify opportunities to improve operational efficiency and suggest practical solutions.
-   Maintain internal procedures and shared resources, ensuring documentation is up to date.
-   Help implement lightweight tools or systems to track team tasks, deadlines, and documents.

**Proactive Problem-Solving & Support**

-   Anticipate management and team needs; act independently to address them.
-   Handle ad-hoc tasks, research requests, or small projects as assigned.
-   Support content, design, or internal communications tasks when required.

**People & Culture Support**

-   Assist HR with coordination of training, meetings, or internal events.
-   Promote a culture of organization, accountability, and proactive problem-solving.

## Requirements

-   Bachelor’s degree or equivalent experience.
-   1–3 years of experience in administrative, executive assistant, or operations support roles.
-   Excellent written and verbal communication skills in English.
-   Highly organized, detail-oriented, and able to work independently.
-   Comfortable using digital tools: Google Workspace, Microsoft Office, and collaboration platforms (Slack, Trello, Notion, or equivalent).
-   Proactive mindset and ability to anticipate needs before being asked.

Preferred / Good to Have

-   Experience in supporting multiple teams or remote-first organizations.
-   Basic experience with design or content creation tools (Canva, Figma, etc.).
-   Familiarity with startup or fintech environments.

## Benefits

-   Competitive compensation and flexible working arrangements.
-   Opportunity to contribute to a fast-growing, dynamic organization.
-   Exposure to cross-functional teams and senior leadership.
-   Opportunities for learning, development, and career growth.