# Secretary Works Council operations part time- 24 Months Contract

**Company:** [Belmont Lavan Ltd](http://jobs.workable.com/companies/6heGsPm3cuBbCjvDWApsdc.md)
**Location:** Amsterdam, Netherlands
**Workplace:** hybrid
**Employment type:** Contract

[Apply for this job](http://jobs.workable.com/view/9b4d6b93-d600-489d-b52f-793665d54765)

## Description

Belmont Lavan Ltd is seeking a Works Council Coordinator for a part-time position on a 24-month contract. In this role, you will be responsible for coordinating activities and communications related to the Works Council, facilitating effective cooperation between employees, management, and the council members.

### Key Responsibilities

-   Coordinate and support Works Council meetings and activities.
-   Act as a liaison between the Works Council members and company management.
-   Ensure accurate documentation and distribution of meeting minutes and related materials.
-   Support compliance with legal and regulatory requirements concerning employee representation.
-   Facilitate communication and collaboration between various stakeholders.
-   Manage scheduling and logistics for council activities.
-   Assist in conflict resolution and promote a positive working environment.

## Requirements

-   Plan and coordinate Works Council (WC) meetings, including additional council-related sessions.
-   Prepare, draft, and distribute meeting agendas along with supporting documentation.
-   Attend meetings to take accurate minutes and ensure their timely finalisation and distribution.
-   Manage the Works Council mailbox by reviewing incoming correspondence, forwarding queries to relevant committees, and ensuring timely follow-ups.
-   Maintain a structured overview of incoming documents and track associated deadlines for formal responses.
-   Organise, manage, and archive Works Council documentation and correspondence in an efficient manner.
-   Monitor action points, deadlines, and ensure appropriate follow-through on assigned tasks.
-   Provide comprehensive administrative and organisational support to the Works Council.
-   Coordinate and schedule training sessions, events, and other ad hoc activities beyond regular meetings.
-   Support the preparation and coordination of the annual Works Council Report.
-   Ensure timely receipt and distribution of HR and Finance reports.
-   Maintain and update process documentation to ensure accuracy and consistency.

**Requirements**

-   Availability of approximately 8 hours per week, with mandatory on-site presence on Mondays (typically the 2nd and 4th Monday of each month).
-   Excellent written and spoken communication skills in both Dutch and English.
-   _Note: English is the primary working language within the Works Council._
-   Strong attention to detail, with a structured and methodical approach to work.
-   Ability to manage multiple tasks and maintain oversight in a dynamic environment.
-   Proactive mindset with strong organisational and coordination skills.
-   Commitment to the role for a longer-term engagement.