# Office Coordinator

**Company:** [JUST ONE | Recruitment & Executive Search agency](https://jobs.workable.com/companies/ib797vH3Q2pSZH4AY2muow.md)
**Location:** Zug, Switzerland
**Workplace:** on site

[Apply for this job](https://jobs.workable.com/view/9bc1a943-9ab2-4d4b-a445-1ad24e8f7c68)

## Description

On behalf of our client, an international pharmaceutical company expanding its operations in Switzerland, we are looking for a highly organized and versatile **Office Coordinator** to oversee the daily administrative, financial and HR activities of its Swiss affiliate.

This is a key position combining **Finance, Accounting, Human Resources and Office Management**, requiring a hands-on professional capable of working independently and coordinating effectively with international headquarters and external partners.

## Key Responsibilities

**Finance & Accounting**

-   Coordinate daily accounting activities, supplier invoices, payments and expense reporting.
-   Support monthly financial closings, cash flow monitoring and financial reporting.
-   Prepare and monitor budgets, ensuring accurate financial information for management.
-   Liaise with external accountants, tax advisors, auditors and financial service providers.
-   Ensure compliance with Swiss financial and tax regulations.

**Human Resources**

-   Coordinate employee onboarding, offboarding and personnel administration.
-   Prepare payroll inputs and liaise with external payroll providers.
-   Manage employee leave, benefits, social insurance registrations and HR reporting.
-   Maintain confidential employee records in compliance with Swiss regulations.
-   Support recruitment administration, training coordination and internal HR processes.

**Office & Administrative Management**

-   Oversee daily office operations, facilities, suppliers and service contracts.
-   Coordinate meetings, travel arrangements and internal company events.
-   Manage administrative documentation, contracts, insurance policies and company vehicles.
-   Support the Country Head with presentations, reports and organizational activities.
-   Act as the main point of contact between the Swiss office, international headquarters and external

## Requirements

-   **Minimum 3–5 years of experience** in a similar role combining Finance, Accounting, HR and Office Administration.
-   Commercial apprenticeship (EFZ) or equivalent education; additional qualifications in Finance, Accounting or HR are an advantage.
-   **Solid knowledge of Swiss accounting, payroll, social insurance and employment regulations.**
-   Experience within the pharmaceutical, healthcare or another international corporate environment is an advantage.
-   **German / English mandatory; French B2-C1**
-   Proficiency in MS Office and accounting or financial management tools.
-   Strong organizational, multitasking and problem-solving skills.
-   Comfortable working independently and managing diverse responsibilities.

## Benefits

-   **Annual Base Gross Salary: €70K/yr - €85K/yr**
-   Bonus
-   Private Health Insurance