# Maintenance Division Administrative Support

**Company:** [Heritage and Company, Inc. MBE](http://jobs.workable.com/companies/3VzkPsc93Y3rDWRnUacH1i.md)
**Location:** Holly, United States
**Workplace:** on site
**Employment type:** Full-time
**Department:** Maintenance Division

[Apply for this job](http://jobs.workable.com/view/a19cd69f-66ed-4387-bfa5-57f743361a19)

## Description

Job Title: Maintenance Division Administrative Support  
Company: Heritage and Company, Inc.  
Location: Holly, MI

Heritage and Company, Inc. is seeking a reliable and organized Maintenance Division Administrative Support professional to assist with the administrative operations of our Maintenance Division. This role is essential for ensuring smooth communication, accurate record-keeping, and efficient support to our customers, field teams and management.

### Key Responsibilities:

-   White Glove Approach: Provide administrative support to the Maintenance Division, including scheduling assistance, maintenance field timesheet review assistance, correspondence to customers regarding schedule updates, and document management.
-   Assisting with time tracking and job costing functions.
-   Granum (Previously LMN) Invoicing of Maintenance Division jobs.
-   Estimated vs Actual Daily Tracking on progress of jobs worked on that day.
-   Ordering of materials for upcoming jobs upon handoff of jobs from sales to operations.
-   Maintain accurate and up-to-date records of maintenance activities and personnel.
-   Coordinate communication between field crews, clients, and management.
-   Support the preparation of reports and presentations as needed.

### Why Work With Us:

-   Competitive compensation and benefits.
-   A supportive team environment valuing communication and collaboration.
-   Opportunities for professional growth within a reputable company.

## Requirements

### Requirements:

-   Previous experience in administrative support, preferably in landscaping or maintenance industry.
-   Strong organizational and multitasking abilities.
-   Previous experience in Granum (Previously LMN) preferred but not required
-   Proficient with MS Office Suite (Word, Excel, Outlook).
-   Excellent communication skills, both written and verbal.
-   Detail-oriented with the ability to maintain accurate records.
-   Ability to work independently and as part of a team.
-   Positive attitude and reliability.

## Benefits

### What We Offer

-   Training and professional development
-   Supportive team environment
-   Competitive pay and benefits
-   Paid Holidays
-   Benefits:
-   \- Access into Group Health Care Coverage Employee Paid for Employee and dependents.
-   \- 72 Hours Accrued Sick/Personal Time
-   \- Paid Holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas Day
-   \- Eligible for Company Profit Sharing