# Office Admin

**Company:** [Origin](http://jobs.workable.com/companies/i6CRnMYNgc1yzpDvadsnAg.md)
**Location:** Bengaluru, India
**Workplace:** on site
**Employment type:** Full-time
**Department:** Operations

[Apply for this job](http://jobs.workable.com/view/a2f5c65c-f724-48b2-8fe2-0febc3c4bd5b)

## Description

### **About Origin**

Origin (previously 10xConstruction) is building general-purpose autonomous robots for US construction to tackle rising costs, safety risks, and labour shortages. Our modular, multi-trade platform combines purpose-built hardware with real-time site intelligence to navigate complex environments and execute tasks with precision. Trained in high-fidelity simulation and already deployed on live sites, our robots deliver 5x faster execution, 250%+ margin expansion, and significant cost savings. Join India’s most talent-dense robotics team consisting of individuals from IITs, Stanford, UCLA, etc.

### About Role

The Office Admin will own the seamless day-to-day operations of Origin’s Bangalore office. This is a hands-on individual contributor role requiring strong organizational skills, a proactive mindset, and the ability to manage multiple workstreams from facilities and vendor contracts to travel logistics, events, and budget oversight. The ideal candidate brings a structured, data-driven approach to administration and takes pride in delivering an exceptional workplace experience.

### Key Responsibilities

**1\. Daily Office Operations Management**

-   Manage day-to-day office operations across all sites, ensuring a professional and well-functioning work environment at all times.
-   Develop, implement, and continuously improve office SOPs and operational processes.
-   Act as the primary point of contact for all office-related issues, escalations, and facilities requests, providing timely resolutions.

**2\. Travel & Transportation Arrangements**

-   Plan and coordinate domestic and international travel for employees flights, hotels, ground transport, and visa requirements.
-   Manage relationships with travel vendors and transport service providers; negotiate rates and service agreements.
-   Maintain a travel tracker and ensure full compliance with Origin’s travel policy and timely expense reporting

**3\. Annual Maintenance Contracts (AMC) Management**

-   Oversee all AMCs for office equipment, infrastructure, IT assets, and facility services; maintain a comprehensive AMC register with zero lapses.
-   Track renewal dates, conduct vendor performance reviews, and renegotiate contracts to ensure cost-effectiveness and service quality

**4\. Housekeeping & Security Services**

-   Manage third-party housekeeping and security vendors; monitor performance against SLAs and take corrective action as needed.
-   Ensure compliance with safety standards, access controls, and emergency response protocols across all office premises.
-   Oversee Guest House / visitor accommodation — bookings, cleanliness, inventory replenishment, and overall guest experience

**5\. Site Events Planning & Execution**

-   Plan, coordinate, and execute office events, town halls, team offsites, and celebrations end-to-end — on time and within budget.
-   Liaise with internal stakeholders and external vendors to deliver a high-quality experience for all attendees

**6\. Budgeting & MIS Reporting**

-   Prepare the annual office operations budget; track actuals vs. budget monthly and provide variance analysis to management.
-   Generate regular MIS reports on expenditures, vendor performance, space utilization, and key operational metrics.
-   Identify and implement cost optimization opportunities without compromising quality of service

## Requirements

### Education

-   Minimum graduate degree (any discipline); a degree in Business Administration, Management, or a related field is preferred.

### Experience

-   1-3 years of progressive experience in office facilities operations, administration, or a similar role.
-   Demonstrated experience managing vendors, AMCs, housekeeping, and security functions in a corporate environment.
-   Prior experience in a technology or startup environment is an advantage.

### Skills & Competencies

-   Strong analytical and problem-solving capabilities with a structured, data-driven approach to operations
-   Excellent organizational skills with ability to multi-task and prioritize in a fast-paced environment
-   Proficient in MS Office Suite — particularly Excel (pivot tables, data analysis) and PowerPoint (executive reporting).
-   Excellent written and verbal communication skills in English; high degree of integrity and discretion.
-   Proactive, ownership-driven attitude with a focus on continuous improvement